Your team cuts the downtime. See what it's worth.
The savings come from your technicians and planners. AssetLab gives them the schedules, history and mobile tools to make them. Put in six numbers about your operation and get a payback you can defend to finance, with every assumption shown.
CMMS ROI calculator
Move the sliders to match your operation. Start with the conservative case: if the numbers work there, the business case is easy to make.
Your maintenance operation
Each one is a $45/month seat
Wage plus benefits and overhead
Labour, parts and contractors; we assume 35% is parts
Hours that critical equipment or spaces are out of service
Only what you actually pay: lost margin, overtime, call-outs, credits
Breakdowns and requests vs planned work. Mature teams sit near 20%
Assumptions behind the expected case
- 30% of unplanned downtime hours avoided when all work is reactive, scaling to zero at a 20% reactive share.
- 2 hours per technician per week recovered, over 48 working weeks.
- Parts are 35% of the budget, with 8% saved on them.
- Savings build up over the first 12 months, reaching the full rate in month 12.
- Costs: $45 CAD per seat per month, plus 60 hours of admin setup and 6 hours of training per technician at your labour rate. Any paid onboarding you choose is extra.
- Not counted: longer asset life, compliance risk avoided, energy savings.
Your estimate
- Downtime avoided27 unplanned hours a year
- $40,500
- Parts and inventory8% off about $210K of parts spend
- $16,800
- Technician capacity768 hours freed a year, cash only if it replaces overtime or contractors
- $34,560
- AssetLab cost$4,860 one-time setup time, then per year
- -$4,320
- Payback
- 4 months
- Payback, hard savings only
- 6 months
- Year-one net
- $41K
Year 5: $417K saved, $26K spent on subscription and setup.
The link keeps your inputs, so finance sees the same case you did.
Where the savings come from
The biggest line in your projection is your team moving from reactive to planned work. That shift is theirs to make. AssetLab takes away what usually stops it: the schedules nobody keeps, the history nobody can find, the paperwork that eats the day.
- PM schedules create the work orders on time, so planned jobs stop slipping behind breakdowns
- Technicians see the asset's history and checklist on their phone, online or off
- Planners see which parts each job used, so the next order is the right one
What moves the number in your sector
The same software pays back for different reasons depending on what a failure costs you. Here is where to spend your time getting the inputs right.
Manufacturing
An hour of a stopped line is usually worth more than a year of seats, so the downtime inputs dominate. Be honest about the hourly cost: lost margin, overtime and scrap, not list price of the product.
Facilities Management
Downtime is rarely priced, so the case rests on hours recovered and on parts. Set the downtime cost to what you actually pay out: tenant credits, emergency call-outs, after-hours rates.
Government & Municipalities
The calculator undercounts here: the bigger return is defensible capital plans and audit-ready records, which it does not price. Treat its result as the floor of the case, not the whole case.
Your team does the saving. We give them the tools.
Software does not fix a pump. Your people do, and they do it faster with the right tools. Here are five places the return comes from, and what AssetLab gives your team for each. The calculator counts the first three and leaves the last two out, so the estimate errs low.
Your team catches faults early
15 - 30% Of unplanned hours, at full reactive headroom (counted)
Downtime falls when technicians get to small faults before they stop equipment. The gain shrinks as your reactive share approaches a mature 20%, and the calculator scales it that way.
With AssetLab: PM schedules that create their own work orders, checklists on every job, and asset history that shows repeat failures
Technicians spend the day on maintenance
1 - 2 hrs Per technician per week (counted as capacity)
Hours come back when nobody re-keys paper, hunts for a manual or drives back for a missed detail. They are capacity: they become cash only if they replace overtime or contractor work.
With AssetLab: Native iOS and Android apps that work offline, QR codes on assets, photos and notes on the work order
Planners buy the right parts once
4 - 8% Of parts spend (counted)
Parts spend drops when planners can see what each job used and what is on the shelf, so emergency purchases and dead stock both shrink.
With AssetLab: Parts inventory linked to work orders, purchase orders and vendor records
Managers replace on their schedule
Upside Not counted in the calculator
Good equipment runs longer and failing equipment is replaced before it fails. Real, but slow and hard to attribute, so the calculator leaves it out.
With AssetLab: Condition scores from 0 to 100 and replacement forecasts per asset
Audits stop being a scramble
Upside Not counted in the calculator
Inspections happen on time and the records are already on file when the auditor asks. Left out because the avoided cost is a risk, not a line item.
With AssetLab: Compliance items with their own inspection schedules and a record of every visit
Frequently Asked Questions
Common questions about CMMS ROI, payback, and how the calculator's assumptions work.
