AssetLab LogoAssetLab.ca
    Intelligent Work Orders
    PM Automation
    Mobile QR Scanning
    Complete Cost Tracking

    From Reactive Chaos to Proactive Control

    Stop Fighting Fires. Prevent Them.

    AssetLab's CMMS transforms maintenance from constant emergencies to predictable operations. Auto-generate work orders from PM schedules, track every dollar spent, and give field teams instant mobile access via QR codes. Reduce emergency repairs by 40%, extend asset life by 30%, and finally know your true maintenance costs.

    40%
    Fewer Emergency Repairs
    25%
    Faster Work Completion
    30%
    Longer Asset Life
    100%
    Cost Visibility

    The Hidden Cost of Reactive Maintenance

    Every unplanned breakdown cascades into lost time, emergency overtime, and expedited parts shipping.

    Emergency Breakdowns

    $8,500 avg

    Emergency calls cost 3-5x more than planned maintenance

    Hunting for Information

    8 hours/week

    Technicians waste time searching for asset history and manuals

    Unknown Maintenance Costs

    20-40%

    Hidden costs from poor tracking—labor, parts, vendor markups

    Work Order Workflow That Actually Works

    From request to completion, every work order flows through a clear process. No more lost tickets, forgotten tasks, or "who's working on this?" confusion.

    1. Request

    NEW

    Staff submit requests via portal or scan QR code

    2. Assign

    ASSIGNED

    Auto-assign by skill, location, or workload

    3. Execute

    IN_PROGRESS

    Mobile access to asset history, parts, procedures

    4. Complete

    COMPLETED

    Log hours, parts used, completion notes

    Multiple Views

    List, Kanban, Calendar, or Card view. Drag-and-drop scheduling. Filter by status, priority, assignee, or due date.

    Smart Notifications

    Automatic alerts for new assignments, approaching due dates, status changes, and completion.

    Complete Records

    Every work order automatically logged with timestamps, labor hours, parts used, and costs. Audit-ready.

    Preventive Maintenance Automation

    Stop Reacting. Start Preventing.

    AssetLab's PM scheduler automatically generates work orders based on time intervals or equipment meters. Set it once, prevent failures forever.

    Rolling PM: Prevent Workload Pileups

    Rolling schedules calculate the next due date based on when the work was actually completed, not a fixed calendar date. This prevents the dreaded "PM pileup" where all quarterly maintenance lands on the same day.

    Last Completed
    Nov 1, 2025
    Interval
    Every 90 Days
    Next Due
    Jan 30, 2026

    Pro Tip: Rolling schedules distribute workload evenly throughout the year, preventing end-of-quarter maintenance backlogs.

    Zero Manual Entry
    PM schedules automatically create work orders with all details pre-filled: assets, systems, locations, tasks, and procedures. Your team just executes.
    Mobile-First for Field Teams

    Scan. Access. Work.

    Every asset gets a unique QR code automatically. Technicians scan to instantly access everything they need—no trips back to the office, no hunting through filing cabinets.

    • Complete work order history
    • Maintenance procedures & checklists
    • Parts inventory and specifications
    • Manuals, diagrams, and photos
    • Create new work orders on the spot

    Field teams report saving 10+ hours per week by eliminating trips back to the office for asset information.

    Chiller 1 - Main Building Roof
    Serial: CH-2023-0001
    Status
    Operational
    PM Due
    12 Days
    Last Service
    Oct 15
    Open WOs
    2 Active
    Complete Cost Transparency

    Know Where Every Dollar Goes

    Track labor, parts, and vendor costs for every work order. AssetLab automatically calculates total cost of ownership—so you can make data-driven decisions about repair vs. replace.

    Labor Costs

    Track hours per work order, calculate hourly rates

    Parts & Materials

    Auto-deduct from inventory, track vendor pricing

    Vendor Services

    External contractor costs, service contracts

    Total Cost of Ownership

    AssetLab automatically calculates TCO for every asset by summing:

    • Initial purchase cost and installation
    • All preventive maintenance expenses
    • Repair work orders (labor + parts)
    • Energy and operating costs (optional)
    • Depreciation and replacement planning

    Maintenance Cost Trends

    Identify assets becoming money pits before it's too late:

    • Cost by month/quarter/year charts
    • Compare planned PM vs actual repair costs
    • Identify high-cost assets for replacement
    • Benchmark costs across asset categories
    • Export financial reports for budgeting

    Everything You Need to Run Maintenance

    AssetLab is a complete CMMS built for teams managing physical assets.

    Task Checklists

    Add step-by-step procedures to any work order. Track completion, ensure consistency, train new technicians.

    Priority Management

    Auto-calculate priority based on risk, criticality, and impact. Ensure high-priority work gets done first.

    Work Request Portal

    Let staff submit requests via self-service portal. Auto-route to right team, track status, reduce admin burden.

    Safety Procedures

    Document safety requirements, lockout/tagout procedures, and hazard warnings right on the work order.

    Vendor Management

    Assign work to external contractors, track their performance, monitor costs, and maintain vendor history.

    Custom Fields

    Add unlimited custom fields to track industry-specific data. Temperature readings, pressure tests, whatever you need.

    Batch Operations

    Bulk update work orders, assign multiple tasks at once, and perform mass status changes to save time on repetitive actions.

    Attachment Storage

    Upload photos, PDFs, CAD drawings, and documents. Auto-optimize images, unlimited storage.

    Multi-Site Support

    Manage work orders across unlimited sites, buildings, and locations. Perfect for portfolios of any size.

    Built for Your Industry

    AssetLab adapts to how your team works—from manufacturing floors to healthcare facilities.

    Manufacturing & Production

    Production line down at 2 AM. Technician scans QR code on failed motor, sees it has 3 previous failures this year. Opens work order, logs parts used, schedules replacement. Back online in 45 minutes instead of 4 hours.

    Healthcare Facilities

    Annual medical equipment calibration due. PM schedule auto-creates 47 work orders, pre-assigns to biomedical team. Each work order includes calibration checklist, previous results, and vendor contact. 100% compliance, zero missed inspections.

    Commercial Property

    Tenant reports HVAC issue via work request portal. System auto-assigns to HVAC tech based on building location. Tech receives notification, scans unit QR code, finds same issue happened 3 months ago, applies same fix. 30-minute resolution.

    Educational Institutions

    Grounds crew gets rolling PM schedule for 23 different lawn areas. Each area gets maintained every 14 days from last completion—no more "everything due on Monday" pileups. Workload evenly distributed all season.

    Real Results from Real Teams

    "The PM automation alone saved us 12 hours per week. Work orders generate automatically, pre-filled with all the details. Our technicians just execute—no more manual scheduling or data entry."

    Michael Chen
    Facilities Manager, Manufacturing Facility
    40% Cost Reduction

    "QR codes changed everything. Our techs scan the asset, see complete history, access manuals, and create work orders right there. We eliminated 90% of trips back to the office for paperwork."

    Sarah Williams
    Maintenance Supervisor, Healthcare Campus
    500+ Assets

    "Rolling PM schedules fixed our workload pileup problem. Before, every quarterly PM landed on the same week. Now work distributes evenly throughout the year. Game changer."

    David Martinez
    Operations Director, Commercial Property Portfolio
    25 Buildings

    Stop Reacting. Start Preventing.

    Join organizations across Canada using AssetLab to eliminate reactive maintenance, reduce costs, and keep operations running smoothly.

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