From Reactive Chaos to Proactive Control
Stop Fighting Fires. Prevent Them.
AssetLab's CMMS transforms maintenance from constant emergencies to predictable operations. Auto-generate work orders from PM schedules, track every dollar spent, and give field teams instant mobile access via QR codes. Reduce emergency repairs by 40%, extend asset life by 30%, and finally know your true maintenance costs.
The Hidden Cost of Reactive Maintenance
Every unplanned breakdown cascades into lost time, emergency overtime, and expedited parts shipping.
Emergency Breakdowns
Emergency calls cost 3-5x more than planned maintenance
Hunting for Information
Technicians waste time searching for asset history and manuals
Unknown Maintenance Costs
Hidden costs from poor tracking—labor, parts, vendor markups
Work Order Workflow That Actually Works
From request to completion, every work order flows through a clear process. No more lost tickets, forgotten tasks, or "who's working on this?" confusion.
1. Request
NEWStaff submit requests via portal or scan QR code
2. Assign
ASSIGNEDAuto-assign by skill, location, or workload
3. Execute
IN_PROGRESSMobile access to asset history, parts, procedures
4. Complete
COMPLETEDLog hours, parts used, completion notes
Multiple Views
List, Kanban, Calendar, or Card view. Drag-and-drop scheduling. Filter by status, priority, assignee, or due date.
Smart Notifications
Automatic alerts for new assignments, approaching due dates, status changes, and completion.
Complete Records
Every work order automatically logged with timestamps, labor hours, parts used, and costs. Audit-ready.
Stop Reacting. Start Preventing.
AssetLab's PM scheduler automatically generates work orders based on time intervals or equipment meters. Set it once, prevent failures forever.
Rolling PM: Prevent Workload Pileups
Rolling schedules calculate the next due date based on when the work was actually completed, not a fixed calendar date. This prevents the dreaded "PM pileup" where all quarterly maintenance lands on the same day.
Pro Tip: Rolling schedules distribute workload evenly throughout the year, preventing end-of-quarter maintenance backlogs.
Mobile QR Scanning: Instantly Access Asset Data & Work
Every asset gets a unique QR code automatically. Technicians scan to instantly access everything they need—no trips back to the office, no hunting through filing cabinets.
- Complete work order history
- Maintenance procedures & checklists
- Parts inventory and specifications
- Manuals, diagrams, and photos
- Create new work orders on the spot
Field teams report saving 10+ hours per week by eliminating trips back to the office for asset information.
Know Where Every Dollar Goes
Track labor, parts, and vendor costs for every work order. AssetLab automatically calculates total cost of ownership—so you can make data-driven decisions about repair vs. replace.
Labor Costs
Track hours per work order, calculate hourly rates
Parts & Materials
Auto-deduct from inventory, track vendor pricing
Vendor Services
External contractor costs, service contracts
Total Cost of Ownership
AssetLab automatically calculates TCO for every asset by summing:
- Initial purchase cost and installation
- All preventive maintenance expenses
- Repair work orders (labor + parts)
- Energy and operating costs (optional)
- Depreciation and replacement planning
Maintenance Cost Trends
Identify assets becoming money pits before it's too late:
- Cost by month/quarter/year charts
- Compare planned PM vs actual repair costs
- Identify high-cost assets for replacement
- Benchmark costs across asset categories
- Export financial reports for budgeting
Everything You Need to Run Maintenance
AssetLab is a complete CMMS built for teams managing physical assets.
Task Checklists
Add step-by-step procedures to any work order. Track completion, ensure consistency, train new technicians.
Priority Management
Auto-calculate priority based on risk, criticality, and impact. Ensure high-priority work gets done first.
Work Request Portal
Let staff submit requests via self-service portal. Auto-route to right team, track status, reduce admin burden.
Safety Procedures
Document safety requirements, lockout/tagout procedures, and hazard warnings right on the work order.
Vendor Management
Assign work to external contractors, track their performance, monitor costs, and maintain vendor history.
Custom Fields
Add unlimited custom fields to track industry-specific data. Temperature readings, pressure tests, whatever you need.
Batch Operations
Bulk update work orders, assign multiple tasks at once, and perform mass status changes to save time on repetitive actions.
Attachment Storage
Upload photos, PDFs, CAD drawings, and documents. Auto-optimize images, unlimited storage.
Multi-Site Support
Manage work orders across unlimited sites, buildings, and locations. Perfect for portfolios of any size.
Built for Your Industry
AssetLab adapts to how your team works—from manufacturing floors to healthcare facilities.
Manufacturing & Production
Production line down at 2 AM. Technician scans QR code on failed motor, sees it has 3 previous failures this year. Opens work order, logs parts used, schedules replacement. Back online in 45 minutes instead of 4 hours.
Healthcare Facilities
Annual medical equipment calibration due. PM schedule auto-creates 47 work orders, pre-assigns to biomedical team. Each work order includes calibration checklist, previous results, and vendor contact. 100% compliance, zero missed inspections.
Commercial Property
Tenant reports HVAC issue via work request portal. System auto-assigns to HVAC tech based on building location. Tech receives notification, scans unit QR code, finds same issue happened 3 months ago, applies same fix. 30-minute resolution.
Educational Institutions
Grounds crew gets rolling PM schedule for 23 different lawn areas. Each area gets maintained every 14 days from last completion—no more "everything due on Monday" pileups. Workload evenly distributed all season.
Real Results from Real Teams
"The PM automation alone saved us 12 hours per week. Work orders generate automatically, pre-filled with all the details. Our technicians just execute—no more manual scheduling or data entry."
"QR codes changed everything. Our techs scan the asset, see complete history, access manuals, and create work orders right there. We eliminated 90% of trips back to the office for paperwork."
"Rolling PM schedules fixed our workload pileup problem. Before, every quarterly PM landed on the same week. Now work distributes evenly throughout the year. Game changer."
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System-Based Compliance Tracking
Automate regulatory compliance across your entire organization.
Stop Reacting.
Start Preventing.
Join organizations across Canada using AssetLab to eliminate reactive maintenance, reduce costs, and keep operations running smoothly.
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