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    11 Service Categories
    Quality Score Tracking
    Contract Management
    CSV Import/Export

    Stop Chasing Vendors in Spreadsheets

    Manage Contact Info, Track Quality, Monitor Contracts—All in One Place

    AssetLab centralizes your vendor relationships with complete contact management, 1-10 quality scoring, contract cost tracking, and automatic expiration alerts. No more hunting through email threads or lost sticky notes. Know who to call, what they cost, and how they perform—instantly.

    11
    Service Categories
    1-10
    Quality Score Scale
    100%
    Contract Visibility
    Zero
    Lost Contact Info

    The Cost of Vendor Chaos

    When vendor information lives in spreadsheets, emails, and sticky notes, problems multiply fast.

    Lost Contact Info

    45 min/search

    Hunting through old emails, calling colleagues, or searching file cabinets to find the right vendor contact

    Expired Contracts

    30% price hikes

    Contract renewals slip through the cracks, vendors auto-renew at higher rates with zero negotiation leverage

    No Performance Data

    Repeat failures

    No record of vendor quality means you keep hiring bad performers, wasting budget on unreliable service

    From Spreadsheet Chaos to Organized Intelligence

    See the difference a centralized vendor management system makes.

    Spreadsheet Vendor Management

    Contact info scattered across 6+ files
    No way to track vendor performance
    Contract dates buried in email threads
    Multiple people editing, zero version control
    No search functionality—scroll forever
    Critical info lost when employee leaves
    11 Predefined Categories

    Organize Vendors by Service Type

    AssetLab comes with 11 service categories built-in: Electrical, Plumbing, HVAC, Carpentry, Painting, Cleaning, Landscaping, Security, IT Services, General Maintenance, and Other. Instantly filter vendors by the service you need.

    Click any category to see example vendors.

    HVAC Vendors

    Example vendors you might track in this category:

    Climate Control Systems
    Contact saved
    Rated 8/10
    Arctic Heating & Cooling
    Contact saved
    Rated 8/10
    TempMaster HVAC
    Contact saved
    Rated 8/10

    Each vendor stores: Name, Contact Person, Email, Phone, Address, Status (Active/Inactive), and links to all contracts.

    Performance Tracking

    Track Vendor Quality with 1-10 Scoring

    Every contract in AssetLab includes a quality score (1-10 scale). Rate vendors after every job to build a performance history. Make data-driven decisions about who to hire—and who to fire.

    Poor (1-3)Average (4-6)Excellent (7-10)

    Make Better Decisions

    Stop guessing who to hire. Use historical quality scores to choose vendors with proven track records.

    Negotiate from Strength

    When renewal time comes, vendors with low scores know you have data. Use it to negotiate better rates or switch.

    Justify Budget Decisions

    Show leadership why you need to replace a vendor. Quality scores provide objective evidence for budget requests.

    Contract Intelligence

    Never Miss a Contract Renewal Again

    Link vendors to contracts with start dates, end dates, annual costs, and quality scores. AssetLab shows you which contracts are expiring soon—so you can negotiate renewals or switch vendors before auto-renewals lock you in at higher rates.

    Annual Cost Tracking

    Every contract stores its annual cost. Roll up spending by vendor category to see where your budget goes. Identify cost-saving opportunities by comparing vendor pricing across similar services.

    Example
    HVAC contracts: $45,000/year across 3 vendors

    Expiration Monitoring

    Set contract start and end dates. Filter expiring contracts by date range to plan renewals in advance. Never get caught with an auto-renewed contract at inflated rates again.

    Example
    Elevator service contract expires in 45 days

    Multi-Site Contracts

    Link contracts to multiple sites when a vendor services several locations. See which sites are covered by each contract and allocate costs appropriately across your portfolio.

    Example
    Landscaping covers 5 sites: $12k/site = $60k total

    Extendable Flag

    Mark contracts as extendable or non-renewable. Plan ahead for contracts that require rebidding or vendor replacement when the term ends.

    Example
    3-year HVAC contract, non-extendable, ends Dec 2025
    Complete Contract Lifecycle Visibility

    From vendor selection through contract execution to renewal or replacement, AssetLab tracks every detail. Link purchase orders, monitor annual costs, set quality expectations, and review performance—all in one system.

    Vendor Management in the Real World

    See how organizations use AssetLab to manage vendors, track costs, and improve service quality.

    Commercial Property Management

    Property manager imports 40 vendors from Excel (electricians, plumbers, HVAC, janitorial). Categorizes each by service type. Links vendors to service contracts with annual costs and expiration dates. Receives alert that HVAC contract expires in 60 days—rebids 3 months early, locks in 15% lower rate with higher-rated vendor. Tracks quality scores across 12 months: fires 2 poor performers, rewards top 3 with more work.

    Manufacturing Facility

    Maintenance manager tracks 25 vendors across Electrical, Mechanical, and IT categories. Links each contract to specific production buildings (multi-site contracts). Reviews annual spending by category: discovers 3 electrical vendors charging wildly different rates for similar work. Consolidates to single vendor, saves $18k/year. Quality scores reveal one plumber consistently rates 9/10—negotiates preferred vendor agreement with priority response times.

    Educational Institution

    Facilities director manages 50+ vendors across 8-building campus. Categorizes vendors by Landscaping, Cleaning, Security, Electrical, Plumbing, HVAC. Links contracts to specific buildings to allocate costs per department budget. Before contract renewals, filters vendors by quality score: replaces 3 vendors scoring below 5, retains 7 excellent performers. Exports vendor list to CSV for board budget presentation showing $120k in annual contracts with performance data.

    Healthcare System

    Facility manager tracks 35 critical vendors (elevator service, fire alarm, medical gas, HVAC, plumbing) across 4 hospital buildings. Links contracts to compliance requirements and certificate tracking. Sets up alerts for contract expirations 90 days in advance to allow rebidding time. Quality score system catches declining elevator vendor performance (dropped from 8 to 4 over 6 months)—switches vendors before major failure. Saves detailed contact info for after-hours emergency calls: no more hunting for on-call phone numbers at 2 AM.

    Everything You Need to Manage Vendors

    AssetLab's vendor management system includes all the features you need—and nothing you don't.

    CSV Import/Export

    Import vendors from Excel with CSV upload. Export vendor lists with all contact info, categories, and status for board presentations or backup.

    Status Management

    Mark vendors as Active or Inactive. Inactive vendors stay in the system for historical reference but do not clutter your active vendor lists.

    Role-Based Access

    Staff can view vendors (read-only). Managers can create, edit, and delete vendors. Admins control all permissions. Perfect for team collaboration.

    Dependency Protection

    Cannot accidentally delete a vendor linked to active contracts. AssetLab checks dependencies and warns you before deletion.

    Complete Contact Info

    Store vendor name, contact person, email, phone, full address (street, city, province). Never lose critical vendor contact info again.

    Search & Filter

    Instant search across all vendor fields. Filter by category, status, or location. Find the right vendor in seconds, not minutes.

    Organizations Managing Vendors with AssetLab

    "We imported 40 vendors from Excel in under 5 minutes. Now every vendor contact info, contracts, and quality scores are in one place. When a vendor contract was up for renewal, we had 3 years of performance data showing they consistently scored 4/10—switched to a better vendor and saved $22k annually."

    David Thompson
    Facilities Manager, Commercial Property
    $22k Saved

    "The quality score system transformed how we manage vendors. We rate every vendor after every job. Over 12 months, patterns emerged: 3 vendors consistently scored 9-10, so we gave them more work. 2 vendors averaged below 5—we replaced them. Our overall vendor quality went from "acceptable" to "excellent" in a year."

    Maria Santos
    Operations Director, Manufacturing Facility
    9.2 Avg Quality Score

    "Contract expiration tracking saved us from a costly auto-renewal. Got an alert 60 days before our landscaping contract expired—rebid the work, negotiated 18% lower rate with a higher-rated vendor. The old vendor was banking on us forgetting. Not anymore."

    James Rodriguez
    Property Manager, Educational Institution
    18% Cost Reduction

    Start Managing Vendors the Right Way

    Join organizations across Canada who've replaced spreadsheet chaos with organized, data-driven vendor management. Import your vendors, track quality, monitor contracts, and make better decisions.

    No credit card required
    CSV import included
    Setup in under 1 hour

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