Vendor management software that remembers everything
Every contractor's contacts, contracts, costs, and track record in one place - so you hire on performance, renew on your terms, and never dig through old emails again.
Find the right vendor fast
Every contractor, supplier, and service provider in one searchable directory - organized by service category, with contacts that never leave with an employee.
Know who's worth rehiring
A 1-10 quality score on every contract builds a performance history - so hiring decisions run on data instead of memory.
Never miss a renewal
Contract end dates and annual costs live on the record, not in email threads - so renewals get negotiated, not auto-renewed at a markup.
Every vendor, two clicks away
One searchable directory replaces the spreadsheets, email threads, and sticky notes. Each vendor carries its service category, contact person, status, and every contract you've ever signed with them.
- Eleven service categories, from electrical to IT
- Contact person, email, phone, and address on every record
- Assign work orders to vendors and track their costs
- Import your existing vendor list from Excel or CSV
Hire on data, not memory
Score every contract from 1 to 10 when the work is done. Over time, each vendor builds an objective track record - so the next hiring decision takes a glance, not a guess about who did good work two years ago.
- Quality score on every contract, averaged per vendor
- Spot declining performance before it becomes a failure
- Objective evidence for replacing underperformers
- Negotiating leverage when renewal time comes
Renew on your terms, not theirs
Contracts that auto-renew unnoticed cost real money. Every agreement in AssetLab carries its dates, annual cost, and extendable flag - filter by end date and you see next quarter's renewals while there's still time to rebid.
- Start date, end date, and annual cost on every contract
- One contract linked to every site it covers
- Extendable flag separates renewals from rebids
- Spend rolls up by vendor and service category
And everything else you'd expect
Every Vendor, Every Contract.
One System.
Join organizations across Canada using AssetLab to replace spreadsheet chaos with organized, data-driven vendor management.
No credit card required
Keep Learning About Vendor Management
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Learn how CMMS software integrates vendor management into maintenance operations.
Work Order Management Best Practices
How high-performing teams structure intake, priorities, and completion workflows.
Total Cost of Ownership in a CMMS
How vendor and parts costs roll up into asset TCO and drive repair-or-replace decisions.
Maintenance KPIs That Matter
The metrics that show whether your maintenance program is improving.
Best Asset Management Software in Canada
An honest comparison of the Canadian asset management landscape.
Vendor Management Software FAQ
Common questions about vendor tracking, quality scoring, contracts, and how AssetLab fits your operation.
What is vendor management software?
Vendor management software centralizes the contractors and service providers your organization relies on - contacts, service categories, contracts, costs, and performance history - in one shared system. In AssetLab it's built into the CMMS, so vendor records connect directly to the work orders and assets they service.
How does vendor quality scoring work?
Each contract carries a 1-10 quality score that you set based on the vendor's performance - timeliness, workmanship, communication. Over time the scores build an objective history per vendor, which gives you evidence for replacing underperformers and leverage when negotiating renewals.
How does contract expiration tracking work?
Every contract stores its start date, end date, annual cost, and whether it's extendable. Filter contracts by date range to see what's expiring next quarter - so you rebid or renegotiate on your schedule instead of discovering an auto-renewal after the fact. See contracts management for the full picture.
Can I assign work orders to vendors?
Yes. Assign a work order to an external vendor the same way you would to an internal technician. Vendor charges are captured on the work order and roll up into the asset's total cost of ownership - so outsourced work is costed just like in-house work.
Can one contract cover multiple sites?
Yes. Link a contract to every site it covers - a landscaping agreement spanning five properties is one record, not five copies. Costs and quality scores stay consolidated while each site still sees its own vendor coverage.
How much does vendor management software cost in Canada?
US-based platforms typically charge $20-100 USD per user per month, with vendor and contract modules often gated behind higher tiers. AssetLab offers transparent, published CAD pricing from $45 per user/month - covering vendor directory, quality scoring, and contract tracking. See pricing for details.