Stop Chasing Vendors in Spreadsheets
Manage Contact Info, Track Quality, Monitor Contracts
AssetLab centralizes your vendor relationships with complete contact management, 1-10 quality scoring, contract cost tracking, and automatic expiration alerts.
The Cost of Vendor Chaos
When vendor information lives in spreadsheets, emails, and sticky notes, problems multiply fast.
Lost Contact Info
Hunting through old emails, calling colleagues, or searching file cabinets to find the right vendor contact
Expired Contracts
Contract renewals slip through the cracks, vendors auto-renew at higher rates with zero negotiation leverage
No Performance Data
No record of vendor quality means you keep hiring bad performers, wasting budget on unreliable service
From Chaos to Organized Intelligence
See the difference a centralized vendor management system makes.
Spreadsheet Vendor Management
Organize Vendors by Service Type
Click any category to see example vendors.
HVAC Vendors
Example vendors you might track in this category:
Each vendor stores: Name, Contact Person, Email, Phone, Address, Status (Active/Inactive), and links to all contracts.
Track Vendor Quality with 1-10 Scoring
Every contract includes a quality score. Rate vendors after every job to build a performance history.
Make Better Decisions
Stop guessing who to hire. Use historical quality scores to choose vendors with proven track records.
Negotiate from Strength
When renewal time comes, vendors with low scores know you have data. Use it to negotiate better rates.
Justify Budget Decisions
Show leadership why you need to replace a vendor. Quality scores provide objective evidence.
Never Miss a Contract Renewal Again
Link vendors to contracts with start dates, end dates, annual costs, and quality scores.
Annual Cost Tracking
Every contract stores its annual cost. Roll up spending by vendor category to see where your budget goes.
Expiration Monitoring
Set contract start and end dates. Filter expiring contracts by date range to plan renewals in advance.
Multi-Site Contracts
Link contracts to multiple sites when a vendor services several locations.
Extendable Flag
Mark contracts as extendable or non-renewable. Plan ahead for contracts that require rebidding.
From vendor selection through contract execution to renewal or replacement, AssetLab tracks every detail.
Real-World Vendor Management
See how organizations use AssetLab to manage vendors, track costs, and improve service quality.
Commercial Property Management
Property manager imports 40 vendors from Excel. Links vendors to service contracts with annual costs. Receives alert that HVAC contract expires in 60 days—rebids early, locks in 15% lower rate.
Manufacturing Facility
Maintenance manager tracks 25 vendors across Electrical, Mechanical, and IT. Discovers 3 electrical vendors charging wildly different rates. Consolidates to single vendor, saves $18k/year.
Educational Institution
Facilities director manages 50+ vendors across 8-building campus. Before contract renewals, filters vendors by quality score: replaces 3 vendors scoring below 5.
Healthcare System
Facility manager tracks 35 critical vendors across 4 hospital buildings. Quality score system catches declining elevator vendor performance—switches vendors before major failure.
Organizations Managing Vendors with AssetLab
"We imported 40 vendors from Excel in under 5 minutes. When a vendor contract was up for renewal, we had 3 years of performance data showing they consistently scored 4/10—switched to a better vendor and saved $22k annually."
"The quality score system transformed how we manage vendors. Over 12 months, patterns emerged: 3 vendors consistently scored 9-10, so we gave them more work. 2 vendors averaged below 5—we replaced them."
"Contract expiration tracking saved us from a costly auto-renewal. Got an alert 60 days before our landscaping contract expired—rebid the work, negotiated 18% lower rate with a higher-rated vendor."
Start Managing Vendors
The Right Way
Join organizations across Canada who've replaced spreadsheet chaos with organized, data-driven vendor management.