AssetLab LogoAssetLab.ca
    FCI-based Capital Planning
    Multi-site Management
    QR Code Mobile Access
    Compliance Automation

    Stop Fighting Spreadsheets. Start Managing Facilities.

    One Platform. Every Building. Complete Control.

    AssetLab gives facility managers real-time FCI tracking across unlimited sites, automated PM schedules that prevent workload pileups, and mobile QR scanning for instant asset access. Manage 5,000+ assets across 20 buildings from your phone. Track every work order, part, and dollar spent. Generate board-ready capital plans in minutes.

    Unlimited
    Sites & Buildings
    3-Tier
    System Classification
    Rolling
    PM Schedules
    10Y
    FCI Forecasts

    The Facility Manager's Daily Nightmare

    Spreadsheets for assets. Emails for work orders. Sticky notes for PM schedules. No idea what your FCI is. No clue what to replace next year.

    Capital Budget Guesswork

    Your CFO asks "What capital do we need next year?" You panic. You manually check asset ages in Excel, guess at replacement costs, and hope for the best. No FCI data. No forecasting. Just vibes.

    Wrong budgets = emergency replacements

    PM Schedule Chaos

    Your quarterly PM schedule puts 40 tasks due the same week. Your team drowns. You reschedule manually. Next quarter, same problem. Fixed-date PMs create workload tsunamis you can never escape.

    Missed PMs = expensive breakdowns

    Asset Data Black Hole

    A chiller fails. Your technician asks "What model? When installed? Last service date?" You dig through 3 filing cabinets and 200 emails. 45 minutes later, still no answer. Asset data scattered everywhere.

    Delayed repairs = tenant complaints

    Stop Guessing. Calculate Your Facility Condition Index.

    FCI is the industry-standard metric for capital planning. AssetLab calculates it automatically for every site, building, and system class. In real-time.

    Interactive FCI Calculator

    $2.5M
    $18.0M
    FCI = Deferred Cost ÷ CRV × 100
    13.9%
    Poor

    FCI Thresholds Explained

    0-5%Good

    Facility in excellent condition

    5-10%Fair

    Normal wear, routine maintenance

    10-15%Poor

    Significant deferred maintenance

    15%+Critical

    Major capital investment needed

    10-Year FCI Forecasting

    AssetLab automatically forecasts your FCI for the next 10 years based on asset lifecycles and inflation. Show your CFO exactly when each building will need capital investment.

    Rolling PM Schedules Prevent Workload Tsunamis

    Fixed-date PMs create chaos when 40 tasks pile up the same week. AssetLab's rolling PM schedules distribute work evenly based on last completion date.

    ROLLING: Completion-based Scheduling

    How it works:

    Next PM due date calculated from LAST COMPLETION DATE. Quarterly PM completed April 5? Next due July 5. Prevents workload pileups.

    Workload Distribution Magic:
    • • PM #1 completed April 1 → Next due July 1
    • • PM #2 completed April 5 → Next due July 5
    • • PM #3 completed April 8 → Next due July 8
    • • Work automatically spreads across time!
    Best for: Most preventive maintenance (HVAC filters, lubrication, inspections) where completion-based timing is acceptable

    Visual Comparison

    FIXED Mode Workload
    March
    40 tasks
    June
    40 tasks
    September
    40 tasks
    December
    40 tasks

    All tasks pile up at quarter-end (right side of timeline)

    ROLLING Mode Workload
    March-May
    ~13 tasks/month
    June-Aug
    ~13 tasks/month
    Sept-Nov
    ~13 tasks/month
    Dec-Feb
    ~13 tasks/month

    Tasks evenly distributed across timeline (smooth workload)

    Auto-generation Built In

    Both modes auto-generate work orders when PMs are due. Database triggers fire automatically. Work orders pre-populated with assignees, tasks, and procedures. Zero manual creation.

    Work Order Management: 4 Statuses. Complete Visibility.

    AssetLab's work order system flows through NEW → ASSIGNED → IN PROGRESS → COMPLETED. Four views (List, Cards, Calendar, Kanban). Mobile QR scanning. Self-service portal for tenants.

    3-Tier System Classification for Precision Tracking

    AssetLab organizes your building systems in a 3-level hierarchy: System Class → System Group → System. Track FCI, depreciation, and work orders at any level.

    HVAC Systems Taxonomy

    Cooling Equipment
    Central Chiller
    Cooling Tower
    Split System AC
    Heating Equipment
    Gas Boiler
    Heat Pump
    Radiant Heating
    Air Distribution
    Air Handler
    VAV Box
    Exhaust Fan

    Why 3 Levels Matter

    Level 1: System Class

    High-level reporting. "What's our HVAC FCI?" "How much have we spent on Electrical this year?" Board-level insights.

    Level 2: System Group

    Department-level tracking. "Cooling Equipment FCI is 18%—we need capital for chillers next year." "Lighting costs are 2x our benchmark."

    Level 3: System

    Asset-level precision. Tag every asset to specific system (e.g., "Central Chiller"). Roll up costs, FCI, work orders by system. Know exactly what to replace.

    System-Specific CRV Multipliers

    Different systems inflate at different rates. AssetLab lets you set custom CRV multipliers per system. HVAC equipment might use 1.5x, while Plumbing uses 1.2x.

    HVAC: 1.5x
    Electrical: 1.3x
    Plumbing: 1.2x

    Real Facility Managers. Real Results.

    From commercial offices to universities—facility managers use AssetLab to make data-driven capital decisions.

    "Our CFO asked for a 5-year capital plan. I pulled AssetLab's FCI forecast, filtered by buildings with FCI > 10%, and had a $8.2M capital request with full justification in 15 minutes. We got the full budget approved. That would have taken me 2 weeks in Excel."

    Jennifer Martinez
    Director of Facilities
    Corporate Campus (12 buildings, 850K sq ft)
    $8.2M capital plan in 15 minutes

    "We had 89 quarterly PMs all hitting March 31. Every quarter, same chaos. Switched to rolling PM schedules in AssetLab. Now they complete throughout the quarter and auto-reschedule based on completion date. Workload is smooth. Team is happier. Compliance is 100%."

    Michael Chen
    Facilities Manager
    Mixed-Use Development (Office + Retail)
    100% PM compliance, zero workload spikes

    "Our technicians used to radio dispatch asking "What's the model of chiller on roof?" Now they scan the QR code and see the full asset record—manufacturer, model, serial, last 10 work orders, parts used. Saved us 30+ minutes per emergency call."

    David Thompson
    Maintenance Supervisor
    University (18 buildings, 42 HVAC units)
    30 min saved per emergency call

    "We track 1,847 assets across 6 sites. Before AssetLab, no idea what our portfolio FCI was. Now I see site-level FCI, building-level FCI, and system class FCI updated live. Board asks "What's our deferred maintenance?" I pull up the dashboard. $4.1M. Done."

    Sarah Williams
    VP of Facilities & Operations
    Multi-site Portfolio (6 locations)
    1,847 assets, live FCI tracking

    Why Facility Managers Choose AssetLab

    Unlimited Sites & Buildings

    Manage 1 building or 100 buildings. No per-site fees. Track unlimited assets across unlimited locations with sites → buildings → locations hierarchy. Every site gets FCI tracking, work order management, and PM scheduling.

    Built for Multi-Tenant

    Self-service portal for tenant requests. Approval workflows before work order creation. Track requests by building, floor, or unit. Tenants submit with photos, track progress in real-time. No more email chaos.

    Mobile-First for Technicians

    QR code scanning, mobile work order updates, photo uploads from the field. Technicians see their assignments, check off tasks, record time, and mark complete—all from their phone. No laptop required.

    Compliance Automation

    Link PM schedules to regulatory compliance items. AssetLab auto-tracks compliance completions when PM work orders finish. Generate compliance reports with timestamps, user IDs, and full audit trails.

    Vendor Performance Tracking

    Rate vendor quality (1-10 scale). Link vendors to contracts with costs and expiration dates. Track which vendors are assigned to which work orders. Data-driven vendor decisions instead of guesswork.

    Cost Tracking at Every Level

    Labor costs (time × user rate), parts costs (auto-deducted from inventory), vendor costs from contracts. Roll up to asset TCO, site-level spend, system class budgets. Know exactly where every dollar goes.

    Ready to Stop Fighting Spreadsheets?

    Join 1,000+ facility managers who've traded Excel chaos for AssetLab control. Free trial. No credit card. Full feature access.

    No credit card required
    Setup in under 1 hour
    Cancel anytime

    We Value Your Privacy

    We use cookies to provide essential functionality and optional analytics to improve your experience. Analytics cookies help us understand how you use AssetLab so we can make it better. Learn more in our Privacy Policy.