School maintenance software built around the school year
Major work planned into break windows, building condition turned into funding cases, and a request portal teachers actually use - across every school in the district.
Hit every break window
Major work only happens when buildings are empty - about ten weeks a year. AssetLab generates the work orders ahead of each break, so summer projects start the day the buses stop, not two weeks in.
Funding requests that get approved
FCI turns your deferred maintenance backlog into a single, defensible number per school. Board presentations and provincial funding applications get backed by objective condition data.
Every school, one system
Teachers report issues in seconds, custodians see their work on any device, and the district office sees every building in one dashboard. No more paper tickets lost between schools.
Plan the summer before the buses stop running
Miss a break window and the project waits a full year. AssetLab generates the work orders ahead of every break - vendors booked, parts ordered, checklists attached - so eight weeks of summer turn into eight weeks of finished projects.
- PM templates generate work orders ahead of each break
- Project work scheduled into summer, winter, and March break
- Rolling schedules keep routine work level during term
- Vendors and parts lined up before the window opens
Turn building condition into a funding case
The average Canadian school is over 55 years old, and boards carry billions in deferred repairs. AssetLab prices that backlog per school as a Facility Condition Index - the objective number that turns "our buildings are old" into a funding application reviewers can't dismiss.
- FCI calculated per school, building, and system
- Deferred maintenance priced and prioritized
- FCI snapshots tracked over time for trend reporting
- PSAB 3150-ready registers, depreciation, and disposals
From a teacher's report to a fixed classroom
Paper tickets get lost between schools; emails get buried. With a simple request portal, staff report issues in seconds and watch them move to done - while the district office sees every school, every asset, and every open work order in one dashboard.
- Self-service request portal for teachers and staff
- Approved requests convert to tracked work orders
- District dashboard across every school and campus
- QR codes on assets for instant history in the field
And everything else you'd expect
“The platform supports both the granular detail I need on the ground and the bigger-picture planning required for capital forecasting. As a non-profit managing public assets, we have a responsibility to demonstrate stewardship - and AssetLab gives us the data to back up our decisions.”
Stop Firefighting.
Start Planning.
A maintenance program that works around the calendar, proves its value to the board, and keeps every building ready to learn.
No credit card required · Canadian data residency · Free onboarding support
Keep Learning About School Facilities
Tackling the Deferred Maintenance Backlog
How to quantify, prioritize, and chip away at years of deferred repairs.
FCI Forecasting: See the Future
How long-range FCI forecasts turn capital planning into foresight.
How to Create an Asset Management Plan
A comprehensive guide using ISO 55000 and industry frameworks.
School Maintenance Software FAQ
Common questions about education CMMS, calendar-aligned maintenance, FCI-based funding, and district-wide asset management.
What is school maintenance software?
School maintenance software is a CMMS built for education facilities: it tracks every asset across schools and campuses, turns staff reports into work orders, schedules preventive maintenance around the academic calendar, and gives boards the condition data behind capital and funding decisions.
How does AssetLab schedule maintenance around the school year?
PM schedules generate work orders ahead of summer, winter, and March break - so projects, vendors, and parts are lined up before the window opens. Routine work runs on rolling schedules during term, keeping the workload level instead of piling up at semester end.
How does FCI help with provincial funding applications?
The Facility Condition Index - deferred maintenance cost divided by replacement value - is the metric funding bodies recognize. AssetLab calculates it per school and tracks snapshots over time, so your application shows exactly which buildings are deteriorating, how fast, and what fixing them costs.
Can a school board manage all its schools in one account?
Yes. AssetLab supports unlimited sites and buildings - every elementary, secondary, and admin building in one account. Each school keeps its own assets and history, and the district dashboard compares condition, costs, and open work across all of them.
How do teachers and staff report maintenance issues?
Through a simple self-service portal - no training, no logins to remember. A teacher reports the broken heater in seconds, the request is approved and converted to a work order, and the reporter can see status the whole way through instead of wondering if anyone got the note.
Does AssetLab support PSAB 3150 reporting?
Yes. AssetLab maintains the asset registers, depreciation schedules, and disposal records behind PSAB 3150 tangible capital asset reporting - so year-end reporting and audits draw from the same system your maintenance team uses every day, not a separate spreadsheet reconciled once a year.