Modern CMMS for Education Facilities
Keep Schools Safe, Comfortable, and Ready to Learn
Purpose-built maintenance software for K-12 school districts, universities, colleges, and private schools. Align preventive maintenance with academic calendars, track facility condition scores, and manage multi-building campuses efficiently.
Education Facilities Face Unique Maintenance Challenges
Aging Infrastructure
Average Canadian school building is over 55 years old with systems past their design life
Boilers, electrical panels, and roofing systems require replacement but face funding delays
Deferred Maintenance
Canadian school boards face over $16 billion in deferred maintenance and capital repairs
Provincial funding gaps force schools to prioritize reactive repairs over preventive maintenance
Limited Windows
Major maintenance work limited to summer break and holiday periods when buildings are empty
Tight schedules require precise planning to complete projects before students return
Safety Compliance
Fire codes, accessibility standards, and playground safety require documented inspections
CSA standards, provincial fire codes, and AODA compliance create complex tracking requirements
Deferred Maintenance Cost Calculator
Calculate the true cost of delayed facility repairs and see how your deferred maintenance backlog grows over time
Older buildings have higher maintenance needs and FCI scores
Total Replacement Value
$213M
25 buildings @ $8.5M avg
Current Deferred Maintenance
$53.1M
FCI 25% of replacement value
5-Year Projection
$69.1M
6% annual growth rate
FCI Tracking with AssetLab: Track Facility Condition Index scores for each building and generate reports for school board meetings, provincial funding applications, and capital planning. Identify critical systems before they fail.
Align Maintenance with the Academic Calendar
Schedule major projects during breaks when buildings are empty and students are safe
Summer Break Projects
8-10 weeks available for major maintenance
HVAC system overhauls
Duration: 3-4 weeks
Roof repairs and replacements
Duration: 4-6 weeks
Flooring replacement
Duration: 2-3 weeks
Painting and wall repairs
Duration: 2-4 weeks
Electrical panel upgrades
Duration: 1-2 weeks
Fire alarm system testing
Duration: 1 week
Calendar-aligned PM templates: AssetLab includes pre-built preventive maintenance templates for education facilities. Schedule recurring tasks to automatically generate work orders before each break period.
Built for Every Education Sector
From small private schools to large university campuses, AssetLab adapts to your institution's unique needs
K-12 School Districts
Common Challenges
- Multi-site coordination across elementary, middle, and high schools
- Limited maintenance staff covering large geographic areas
- Aging infrastructure with deferred maintenance backlogs
- Provincial funding constraints and capital project delays
AssetLab Solutions
- District-wide asset visibility across all schools
- Summer project planning with PM templates
- Work request portal for teachers and staff
- FCI tracking for provincial reporting
Track Critical School Assets
Explore common asset categories in education facilities and their maintenance requirements
HVAC Systems
Avg age: 18 years
Roofing Systems
Avg age: 22 years
Electrical Systems
Avg age: 28 years
Playground Equipment
Avg age: 12 years
Built for Canadian Education
PSAB 3150 Compliance
Track tangible capital assets for public sector accounting standards. Generate reports for auditors with complete asset registers, depreciation schedules, and disposal records.
Provincial Funding Reports
Document FCI scores and capital needs for Ministry of Education funding applications. Support renewal funding requests with objective facility condition data.
School Board Management
Centralize asset data across all schools in your district. Compare facility conditions, prioritize capital projects, and allocate maintenance resources efficiently.
Safety Compliance
Track fire inspections, elevator certifications, playground safety audits, and accessibility requirements. Automated reminders prevent missed compliance deadlines.
Academic Calendar Integration
Schedule preventive maintenance around school breaks. Automatic work order generation ensures summer projects start on time and finish before students return.
Teacher Work Requests
Simple mobile portal for teachers and staff to report maintenance issues. Track request status from submission to completion with automated notifications.
Education Facilities Using AssetLab
Regional School District (42 Schools)
K-12 district serving 28,000 students
Centralized maintenance tracking across 42 schools reduced emergency repairs by 45%. Summer project completion rate improved from 72% to 94% with calendar-aligned PM scheduling. FCI reporting for provincial funding now takes hours instead of weeks.
45%
Fewer emergency repairs
94%
Summer project completion
Mid-Size University (85 Buildings)
Research university with 22,000 students
Unified asset management across academic buildings, research facilities, and residence halls. Lab equipment tracking improved research compliance. Deferred maintenance backlog reduced by $8.2M over three years through strategic capital planning.
$8.2M
Deferred maintenance reduced
100%
Lab compliance achieved
Technical College (3 Campuses)
Polytechnic with trade programs
Workshop equipment uptime increased to 98.5% with meter-based PM for CNC machines, welding equipment, and automotive lifts. Industry certification requirements met through documented maintenance histories and calibration records.
98.5%
Equipment uptime
100%
Certification compliance
Private School Network (12 Schools)
Independent schools across 3 provinces
Standardized facility management across all campuses. Board reporting simplified with consistent FCI metrics. Parent satisfaction improved with visible facility improvements tracked and communicated through the system.
35%
Maintenance cost reduction
12
Schools on one platform
Keep Your Schools Safe and Well-Maintained
Join school districts, universities, and colleges using AssetLab to reduce deferred maintenance, ensure compliance, and create better learning environments. Free trial. No credit card required.