AssetLab LogoAssetLab.ca
    Portfolio Analytics
    10-Year Capital Forecasts
    Risk-Based Prioritization
    Executive Reporting

    Strategic Asset Management

    Transform Asset Portfolios from Reactive Liabilities to Strategic Investments

    Stop managing assets in spreadsheets. AssetLab gives asset managers portfolio-wide visibility across thousands of assets, 10-year capital forecasts with funding gap analysis, multi-dimensional risk assessment (CoF × LoF across 6 impact dimensions), and executive-ready reports that justify every capital dollar. Make data-driven decisions about asset investments, replacements, and maintenance priorities—then prove the ROI to boards, councils, and executives with quantified risk scores and professional dashboards.

    Portfolio-Wide
    Real-Time Dashboards
    10 Years
    Capital Replacement Forecasts
    6 Dimensions
    Risk Impact Assessment
    Auto-Generated
    Board Reports & Dashboards

    The Asset Manager's Impossible Challenge

    Without data-driven systems, asset managers face career-defining failures hiding in spreadsheets

    Budget Requests Denied

    You know the chiller is failing. You request $2.4M for replacement. The board asks "Why now? Can it wait?" You show a condition score of 42/100—they ask what that means. Without quantified risk data showing safety impact, service disruption potential, and regulatory exposure, they deny the request. Six months later it fails catastrophically, costs $4.8M in emergency replacement, and everyone asks "Why didn't you warn us?"

    Hidden Deferred Maintenance Bomb

    Assets spread across 23 facilities, tracked in different spreadsheets by different teams. No one has portfolio-wide visibility. You discover $24.3M in deferred maintenance you didn't know existed during an audit. Insurance denies a claim because fire suppression inspections were overdue—tracked in a spreadsheet that wasn't updated when staff left. Your infrastructure is deteriorating faster than your budget can address it, and you can't prove which assets matter most.

    No Long-Term Capital Strategy

    The CFO asks for a 10-year capital plan. You spend 80 hours building a forecast in Excel. Every asset has a different useful life formula. Replacement costs are from 2019. The board wants to see funding gaps years in advance—you can't model different scenarios without rebuilding the entire spreadsheet. Strategic planning is impossible without systematic data, predictive analytics, and scenario modeling showing exactly when investments are needed and what happens without them.

    Portfolio-Wide Visibility in Real-Time

    See the health of your entire asset portfolio at a glance—from 2,500 assets across 47 facilities

    Multi-Site Portfolio Dashboard

    Healthy Portfolio
    Avg Asset Condition
    87%
    Deferred Maintenance
    $2.4M
    Backlog
    Capital Needs (5yr)
    $18.5M
    Forecast
    High-Risk Assets
    12
    Require attention
    FCI Score
    0.08
    Good

    What This Dashboard Tells You

    Portfolio Health

    Average asset condition weighted by replacement value. Below 60% signals urgent need for investment.

    Investment Priorities

    High-risk assets flagged by CoF × LoF methodology. Safety-critical, service-critical, and compliance-critical assets identified.

    Funding Strategy

    FCI (Facility Condition Index) shows deferred maintenance as % of replacement value. Above 0.30 indicates critical funding gap.

    10-Year Capital Forecasts with Scenario Modeling

    Predict replacement needs years in advance with automatic useful life calculations and funding gap analysis

    Capital Replacement Forecast (realistic)

    2025
    $12.5M
    2026
    $15.8M
    2027
    $22.3M
    2028
    $28.9M
    2029
    $31.2M
    2030
    $35.7M
    2031
    $29.4M
    2032
    $42.1M
    2033
    $38.6M
    2034
    $45.3M

    How Forecasts Are Generated

    • Each asset gets a useful life based on industry standards (HVAC 15yr, roofs 25yr, etc.)
    • Purchase date + useful life = projected replacement year
    • Replacement cost auto-calculated from current value + inflation
    • Total capital needs aggregated by year across entire portfolio

    Funding Gap Analysis

    10-Year Capital Needs$301.8M
    Available Funding (est.)$180M
    Funding Gap$121.8M

    Without additional funding sources, portfolio condition will decline 28% by 2034.

    Multi-Dimensional Risk Assessment (CoF × LoF)

    Prioritize capital investments objectively using Consequence of Failure × Likelihood of Failure across 6 impact dimensions

    Interactive Risk Matrix

    LoF 1
    LoF 2
    LoF 3
    LoF 4
    LoF 5
    CoF 5
    CoF 4
    CoF 3
    CoF 2
    CoF 1

    6 Impact Dimensions (CoF)

    • Safety: Injury/death potential
    • Service: Operational disruption
    • Environmental: Pollution/contamination
    • Financial: Direct cost impact
    • Regulatory: Compliance violations
    • Reputation: Public trust damage

    Likelihood of Failure (LoF)

    Based on Asset Condition:
    • • LoF 1: Excellent (90-100%) - Unlikely to fail
    • • LoF 2: Good (75-89%) - Low probability
    • • LoF 3: Fair (60-74%) - Moderate probability
    • • LoF 4: Poor (40-59%) - High probability
    • • LoF 5: Critical (<40%) - Imminent failure

    Example: A chiller with CoF=5 (safety-critical for operating rooms) and LoF=4 (condition 45%) = Risk Score 20 (Critical priority).

    Complete Asset Management Toolkit

    Everything you need for strategic asset portfolio management

    Lifecycle Cost Analysis

    Track total cost of ownership: acquisition, installation, maintenance, operations, disposal. Compare lifecycle costs across asset types to optimize purchase decisions and replacement strategies.

    Performance Benchmarking

    Compare asset performance across sites and facilities. Track KPIs: uptime, reliability, maintenance cost per unit, energy efficiency. Benchmark against industry standards and similar organizations.

    Condition Assessment Tracking

    Track asset condition with regular inspections and condition scores. Monitor deterioration trends. Calculate Facility Condition Index (FCI) portfolio-wide with deferred maintenance visibility.

    Automated Reporting

    Generate executive reports, board presentations, and compliance documentation automatically. Professional visualizations show portfolio health, capital requirements, and risk profiles.

    Scenario Modeling

    Model different funding scenarios (optimistic, realistic, pessimistic). See impacts of delayed investments on portfolio condition. Plan for different budget levels with "what-if" analysis.

    Strategic Planning

    Develop Asset Management Plans (AMPs) with 10-20 year horizons. Align asset strategies with organizational goals. Support grant applications and debt financing with professional capital forecasts.

    Compliance Management

    Demonstrate compliance with ISO 55000, infrastructure regulations, and industry-specific requirements. Comprehensive documentation satisfies regulatory audits and compliance reporting.

    Portfolio Dashboards

    Real-time dashboards show total asset value, deferred maintenance, average condition, capital requirements, high-risk assets. Drill down from portfolio → facility → system → asset.

    Funding Gap Analysis

    Compare required capital vs. available funding years in advance. Visualize shortfalls by year and category. Model impacts of different funding levels on infrastructure sustainability.

    Asset Management Success Stories

    How Canadian asset managers use AssetLab to optimize portfolios and secure funding

    Toronto Community Housing: $3.2M Hidden Deferred Maintenance

    Managing 2,500 assets across 47 facilities with spreadsheets meant no one had portfolio-wide visibility. AssetLab's centralized dashboard revealed $3.2M in deferred maintenance they didn't know existed—roofs past useful life, HVAC systems overdue for replacement, life safety violations hiding in different spreadsheets.

    Hidden deferred maintenance found:$3.2M
    Capital budget reallocation:High-risk assets first
    Portfolio tracking improvement:Real-time dashboards

    City of Calgary: $45M Infrastructure Funding Secured

    Council denied capital requests three years running—"Why do you need $12M?" The asset manager couldn't prove which assets were safety-critical. AssetLab's risk assessment (CoF × LoF) across 6 dimensions quantified exactly which failures would impact public safety, service disruption, and regulatory compliance. Council approved $45M.

    Infrastructure funding secured:$45M
    Risk-based prioritization:CoF × LoF methodology
    Council approval rate:100% (up from 0%)

    Vancouver Coastal Health: 40% Deferred Maintenance Reduction

    Funding gap analysis showed they were underfunding asset replacements by $8M annually. The 10-year forecast visualized the problem: without increased funding, portfolio condition would drop from 72% to 41% by 2032. Used the data to justify a phased budget increase strategy. Three years later, deferred maintenance backlog down 40%.

    Annual funding gap identified:$8M/year
    Deferred maintenance reduction:40% in 3 years
    Portfolio trajectory:Sustainable

    Oxford Properties: 87% PM Template Reuse Across 23 Sites

    Managing 2.4M sq ft across 23 commercial properties, every site had different asset tracking methods. AssetLab standardized asset data, PM schedules, and condition assessment across the portfolio. 87% of PM templates now reused across sites. Executive dashboards show portfolio health, capital requirements, and compliance status in real-time.

    PM template standardization:87% reuse rate
    Setup time savings:200+ hours/year
    Portfolio compliance score:97.3%

    What Asset Managers Say

    "AssetLab transformed our asset management from reactive to strategic. The 10-year capital forecasts and risk assessments helped us secure $45M in infrastructure funding by demonstrating objective need with quantified data. Our board now approves capital budgets based on risk scores instead of subjective judgment."

    David Richardson
    Director of Asset Management
    City of Kelowna
    $45M funding secured

    "Portfolio-wide visibility was a game changer. We identified $3.2M in deferred maintenance we didn't know existed and reprioritized capital spending to address high-risk assets first. The condition tracking and benchmarking tools help us manage 2,500 assets across 47 facilities systematically."

    Sarah Thompson
    Asset Manager
    Toronto Community Housing
    $3.2M hidden issues found

    "The funding gap analysis showed us we were underfunding asset replacements by $8M annually. We used the data to justify a phased tax increase strategy to our council. Three years later, our deferred maintenance backlog is down 40% and we're on track for infrastructure sustainability."

    Michael Chen
    Manager of Asset Planning
    City of Calgary
    40% backlog reduction

    Elevate Your Asset Management Strategy

    Join hundreds of Canadian asset managers who use AssetLab to optimize capital allocation, reduce portfolio risk, and develop long-term asset strategies with comprehensive portfolio analytics, 10-year forecasts, multi-dimensional risk assessment, and professional reporting that boards, councils, and executives trust.

    We Value Your Privacy

    We use cookies to provide essential functionality and optional analytics to improve your experience. Analytics cookies help us understand how you use AssetLab so we can make it better. Learn more in our Privacy Policy.