Never miss a contract renewal again
Every service agreement, lease, and warranty in one place - with automatic 90/60/30-day alerts so contracts renew on your terms, not the vendor's.
Renew on your terms
Contracts that auto-renew unwatched renew at the vendor's price. Alerts at 90, 60, and 30 days leave time to review, run an RFP, and negotiate before the window closes.
One home for every agreement
Stop hunting through inboxes and shared drives. Each contract carries its vendor, sites, assets, costs, and signed documents - found in seconds, not hours.
Negotiate with evidence
Quality scores from rated work orders and cost tracking across contracts turn renewal meetings into data reviews. Underperformers are visible long before re-signing.
Know 90 days before any contract expires
AssetLab watches every end date and emails you at 90, 60, and 30 days out - enough runway to review the vendor, run an RFP, and sign on better terms. Auto-renewals at the vendor's price stop happening while nobody is looking.
- Automatic email alerts at 90, 60, and 30 days
- Alert timing tuned to your procurement cycle
- Lifecycle stages: active, expiring soon, renewal pending, expired
- Expiring contracts visible across every site at once
Every contract, complete and findable
One record holds the vendor, the value, the term, the sites and assets covered, and every signed document - service contracts, procurement agreements, leases, professional services, warranties, and utilities alike. No more hunting through emails when you need the terms.
- Signed agreements, certificates, and amendments attached
- Version control tracks every amendment with full history
- Contracts linked to the vendors, sites, and assets they cover
Walk into renewals with the numbers
Rate vendor performance on every work order and AssetLab rolls the ratings into a quality score per vendor. Pair scores with cost tracking across contracts and the renewal conversation changes: the 2.1-star vendor gets rebid, the overpriced contract gets renegotiated.
- Quality scores built from 1-5 work order ratings
- Annual cost tracked per contract for easy comparison
- Underperformers flagged before you re-sign
And everything else you'd expect
“Previously, keeping track of all of that felt like a constant background hum of anxiety. Now, it's all centralised in one database, with timelines and reminders that keep the right issues front and centre. It's not just about being organised - it's about having confidence that nothing is slipping through the cracks.”
Stop Missing Deadlines.
Start Saving Money.
Every contract in one place, alerts before every renewal, and vendor data on your side of the negotiating table.
No credit card required
Contract Management FAQ
Common questions about contract tracking, expiration alerts, and how vendor performance data changes renewal negotiations.
What is contract management software for facilities?
Contract management software gives every service agreement, lease, warranty, and procurement contract one home - with end dates, vendors, costs, and signed documents attached. Instead of hunting through inboxes and shared drives, your team pulls up any contract's terms and history in seconds.
How do contract expiration alerts work?
AssetLab watches every contract end date and sends automatic email alerts at 90, 60, and 30 days before expiration - with timing you can tune to your procurement cycle. Each alert maps to a step: review the vendor at 90 days, start the renewal or RFP at 60, finalize terms at 30.
What types of contracts can I track?
Six categories cover the full portfolio: service contracts like HVAC and fire safety, procurement agreements and standing offers, property and equipment leases, professional services, equipment warranties, and utilities. Each contract carries the details that matter for its type - SLAs, payment terms, coverage, rates.
How does vendor performance tracking work?
Your team rates each completed work order from 1 to 5, and AssetLab rolls those ratings into a quality score per vendor. Pair that score with cost tracking across contracts and renewal negotiations start from evidence, not impressions. See vendor management for the full vendor picture.
Can contracts be linked to assets and sites?
Yes - every contract links to the vendor that holds it, the sites it covers, and the assets it services. When a chiller needs emergency service, the agreement, the SLA, and the vendor's contact details are one click from the asset record.
How does contract management software reduce costs?
Two ways. Expiration alerts stop contracts from auto-renewing at the vendor's price while nobody is watching, and quality scores plus cost data give you leverage when you do renegotiate. Organizations without contract data routinely overpay 20-30% - the fix is simply seeing the numbers before re-signing.