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    Expiration Alerts
    Cost Tracking
    Vendor Performance
    Document Storage

    Never Miss a Renewal Deadline Again

    From Scattered Documents to Complete Control

    AssetLab centralizes all your service contracts, vendor agreements, and procurement documents in one place. Track start dates, end dates, and renewal deadlines with automatic 90/60/30-day expiration alerts. Link contracts to vendors, sites, and assets. Monitor annual costs and vendor performance. Stop searching through emails and file cabinets when you need contract details.

    Zero
    Missed Renewals
    25%
    Contract Savings
    Instant
    Document Access
    100%
    Vendor Accountability

    The Cost of Disorganized Contracts

    Without centralized contract management, you're losing money, missing deadlines, and wasting time hunting for documents.

    Auto-Renewed at Higher Rates

    $45k wasted

    Contracts auto-renew at unfavorable rates because renewal deadlines were missed

    Lost Contract Documents

    8 hrs/week

    Hunting through emails, drives, and file cabinets for contract details

    No Vendor Leverage

    20-30% overpay

    Can't renegotiate rates without data on contract costs and vendor performance

    Track Contract Lifecycle

    AssetLab categorizes contracts by lifecycle stage based on start date, end date, and renewal status. Automatic alerts keep you ahead of critical dates.

    Click any stage to see what it means and what actions you should take.

    Smart Expiration Alerts

    Never Miss a Renewal Deadline

    AssetLab automatically sends email alerts before contracts expire. Customize alert timing to match your procurement timelines.

    Alert Timeline for 90-Day Window
    Automatic Email Notifications

    Time to complete procurement before contract expires

    90 days
    First Alert
    Review contract & vendor performance
    60 days
    Second Alert
    Initiate renewal or RFP process
    29 days
    Third Alert
    Finalize negotiations & approvals
    0 days
    Expiration
    New contract must be signed

    Pro Tip: Most organizations use 90-day alerts to allow time for vendor performance reviews, RFP processes, negotiations, and approvals before contracts expire.

    Manage All Contract Types

    From service contracts to procurement agreements, AssetLab organizes every type of contract with vendor associations, site links, and cost tracking.

    HVAC Service Contracts

    Scheduled maintenance, emergency service, parts coverage, SLA response times

    Track: Annual cost • Response SLAs • Quality scores • Multi-site coverage

    Fire & Life Safety

    Fire alarm monitoring, sprinkler inspections, emergency lighting, testing

    Track: Compliance dates • Inspection schedules • Certificate uploads • Regulatory requirements

    Elevator Maintenance

    Monthly inspections, 24/7 emergency service, parts, annual testing

    Track: Service call response • Downtime incidents • Certificate of inspection • Asset associations
    Vendor Accountability

    Track Performance. Negotiate Leverage.

    AssetLab links contracts to vendors and tracks quality scores based on work order performance. Data-driven vendor evaluation for renewal negotiations.

    Quality Score Tracking

    Rate vendor performance on each work order (1-5 stars). AssetLab calculates average quality scores across all contracts with that vendor.

    HVAC Vendor A
    3 contracts
    ★ 4.8
    Elevator Vendor B
    2 contracts
    ★ 3.2
    Janitorial Vendor C
    5 contracts
    ★ 2.1

    Contract Cost Analysis

    Compare annual costs across similar contract types. Identify high-cost contracts for renegotiation or vendor replacement.

    HVAC Service
    +40%
    Your cost: $45k/year
    $32k average
    Janitorial
    +8%
    Your cost: $28k/year
    $26k average
    Landscaping
    -20%
    Your cost: $12k/year
    $15k average
    Data-Driven Renewal Negotiations

    Combine quality scores + cost comparisons + SLA compliance data to negotiate better contract terms. Replace underperforming vendors with objective performance evidence.

    Contract Management in Action

    Real scenarios showing how centralized contracts prevent missed renewals and reduce costs.

    Commercial Property

    90-day alert triggers for $180k HVAC service contract. FM reviews vendor performance: quality score 3.2/5, multiple SLA violations. Launches RFP with 5 vendors. New vendor selected at $145k/year with better SLA terms. Saved $35k annually (19%) with data-driven negotiation.

    Municipal Government

    Facilities manages 200+ contracts across 30 buildings. Automatic expiration alerts prevent any missed renewals (was missing 8-12 per year). Centralized storage eliminates 10+ hours/week searching for contracts. Procurement team handles 3× volume with same staff.

    Healthcare System

    Fire alarm monitoring contract at $85k/year for 3 years auto-renewed at $112k (+32%). 90-day alerts now prevent auto-renewals. Last renewal: Quality score 4.5/5, but cost $15k above market. Renegotiated to $95k (+12% instead of +32%). Saved $17k annually.

    Educational Institution

    University stores 400+ contracts: service agreements, procurement RFPs, leases, professional services. Document version control tracks all amendments. Audit preparation reduced from 2 weeks to 2 days with complete contract history and audit trails.

    Proven Contract Management

    "AssetLab prevented us from missing a $180k contract renewal. The 90-day alert gave us time to RFP, evaluate vendors, and negotiate. New vendor saved us $35k annually. The system paid for itself 10× over on that one renewal."

    Robert Martinez
    Procurement Director, Commercial Property Portfolio
    $35k Annual Savings

    "Managing 200+ contracts was chaos before AssetLab. Expiration alerts, centralized documents, vendor performance scores—everything we need in one place. We reduced contract costs 18% through data-driven renegotiations."

    Lisa Thompson
    Facilities Manager, Municipal Government
    18% Cost Reduction

    "The audit trail feature is essential for procurement compliance. Every contract modification documented with timestamps and users. Our last audit was 2 days instead of 2 weeks. Auditors were impressed with our contract documentation."

    David Chen
    CFO, Healthcare System
    90% Faster Audits

    Stop Missing Deadlines. Start Saving Money.

    Join organizations across Canada using AssetLab to prevent auto-renewals, reduce contract costs, and maintain complete contract documentation.

    Automatic expiration alerts
    Vendor performance tracking
    No credit card required

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