Never Miss a Renewal Deadline Again
From Scattered Documents to Complete Control
Centralize all contracts with automatic 90/60/30-day expiration alerts. Link contracts to vendors, sites, and assets. Track costs and vendor performance—stop searching through emails when you need contract details.
The Cost of Disorganized Contracts
Without centralized contract management, you're losing money, missing deadlines, and wasting time hunting for documents.
Auto-Renewed at Higher Rates
Contracts auto-renew at unfavorable rates because renewal deadlines were missed
Lost Contract Documents
Hunting through emails, drives, and file cabinets for contract details
No Vendor Leverage
Can't renegotiate rates without data on contract costs and vendor performance
Track Contract Lifecycle
AssetLab categorizes contracts by lifecycle stage based on start date, end date, and renewal status. Automatic alerts keep you ahead of critical dates.
Click any stage to see details.
Never Miss a Renewal Deadline
AssetLab automatically sends email alerts before contracts expire. Customize alert timing to match your procurement timelines.
Time to complete procurement before contract expires
Pro Tip: Most organizations use 90-day alerts to allow time for vendor reviews, RFPs, negotiations, and approvals.
Manage All Contract Types
From service contracts to procurement agreements, AssetLab organizes every type of contract with vendor associations, site links, and cost tracking.
HVAC Service Contracts
Scheduled maintenance, emergency service, parts coverage
Fire & Life Safety
Fire alarm monitoring, sprinkler inspections, emergency lighting
Elevator Maintenance
Monthly inspections, 24/7 emergency service, annual testing
Track Performance. Negotiate Leverage.
AssetLab links contracts to vendors and tracks quality scores based on work order performance. Data-driven vendor evaluation for renewal negotiations.
Quality Score Tracking
Rate vendor performance on each work order (1-5 stars). AssetLab calculates average scores.
Contract Cost Analysis
Compare annual costs across similar contracts. Identify high-cost contracts for renegotiation.
Combine quality scores + cost comparisons + SLA compliance data to negotiate better terms.
Contract Management in Action
Real scenarios showing how centralized contracts prevent missed renewals and reduce costs.
Commercial Property
90-day alert triggers for $180k HVAC service contract. FM reviews vendor: quality 3.2/5, multiple SLA violations. New vendor selected at $145k/year. Saved $35k annually (19%).
Municipal Government
Manages 200+ contracts across 30 buildings. Automatic alerts prevent any missed renewals (was missing 8-12 per year). Eliminated 10+ hours/week searching for contracts.
Healthcare System
Fire alarm contract at $85k/year auto-renewed at $112k (+32%). 90-day alerts now prevent auto-renewals. Last renewal renegotiated to $95k. Saved $17k annually.
Educational Institution
Stores 400+ contracts with version control tracking all amendments. Audit preparation reduced from 2 weeks to 2 days with complete contract history.
Proven Contract Management
"AssetLab prevented us from missing a $180k contract renewal. The 90-day alert gave us time to RFP and negotiate. New vendor saved us $35k annually. The system paid for itself 10× over."
"Managing 200+ contracts was chaos before AssetLab. Expiration alerts, centralized documents, vendor scores—everything in one place. We reduced contract costs 18% through data-driven renegotiations."
"The audit trail feature is essential for compliance. Every contract modification documented. Our last audit was 2 days instead of 2 weeks. Auditors were impressed."
Stop Missing Deadlines.
Start Saving Money.
Join organizations across Canada using AssetLab to prevent auto-renewals, reduce contract costs, and maintain complete contract documentation.
No credit card required