Asset Replacement Planner
Plan strategic replacements with 10-year capital forecasts, 4-priority risk rankings, FCI analysis, and budget tracking. Identify funding gaps years in advance. Essential for facilities planning and asset management.
No credit card required
The Capital Planning Challenge
Without systematic replacement planning, organizations face budget crises, unexpected failures, and inability to justify capital requests.
Budget Surprises
Assets reach end-of-life unexpectedly. Multiple replacements hit the same year, creating budget spikes with no warning.
Funding Gaps
10-year capital needs exceed available funding. No visibility into shortfalls until crises occur—can't justify funding increases.
Poor Prioritization
"Squeaky wheel" gets capital instead of highest-risk assets. No objective criteria for ranking replacements.
10-Year Replacement Forecast
Visualize asset replacements and costs over the next decade. AssetLab projects when assets reach end-of-life with automated inflation adjustment.
Annual Replacement Volume & Investment
Forecast Methodology: End-of-life year = purchase_year + expected_lifetime. Replacement costs inflated from purchase_cost using configured inflation rate. Total 10-year need: $29.0M
4-Priority Risk-Based Ranking
Rank replacement urgency based on safety, service impact, condition, and lifecycle stage. Click a priority to see criteria.
Critical Priority Criteria
Safety risk, service disruption, regulatory non-compliance
Replace immediately (0-6 months)
FCI-Based Replacement Urgency
Facility Condition Index (FCI) = Deferred Maintenance Cost ÷ Current Replacement Value. Higher FCI = more urgent replacement need.
Poor Condition (FCI 10% - 30%)
5 Lifecycle Stages Based on Depreciation
Track straight-line depreciation: (Cost - Salvage) / Expected Lifetime. Assets progress through 5 lifecycle stages from New to Fully Depreciated.
New
Recently purchased, minimal depreciation
Mid-Life
Normal operations, routine maintenance
Aging
Increased maintenance, replacement planning
Near End-of-Life
Approaching replacement, high costs
Fully Depreciated
Immediate replacement candidates
Depreciation Formula & Replacement Timing
Assets at 75-100% depreciation are prioritized for replacement. Fully depreciated assets (≥100% lifecycle) contribute to deferred maintenance cost in FCI calculations.
Annual Budget Allocation Tracker
Track annual funding budgets, allocated amounts, and remaining capacity. Identify funding gaps before they become crises.
2025 Capital Budget Calculator
Funding Gap: With $500,000 annual budget vs $2.8M average need, there is a $2,300,000 annual shortfall. This gap accumulates to $23.0M over 10 years.
5-Status Replacement Workflow
Track replacement plans through 5 status stages: PLANNED → BUDGETED → APPROVED → COMPLETED (or CANCELLED).
Planned
Identified for replacement, cost estimated
Budgeted
Funding allocated in annual budget
Approved
Board/council approval received
Completed
Asset replaced and operational
Cancelled
Deferred or removed from plan
Workflow Progression
PLANNED: Asset identified for replacement, cost estimated, priority assigned. BUDGETED: Funding allocated in annual budget. APPROVED: Board/council approval received, procurement authorized. COMPLETED: Asset replaced, new asset record created. CANCELLED: Deferred or removed from plan due to condition improvement or funding cuts.
Real-World Success Stories
See how organizations use AssetLab's replacement planner to justify budgets, identify funding gaps, and prioritize capital investments. Learn more about asset replacement strategies and best practices.
Municipal: City of Red Deer
10-year capital forecast identified $47M in infrastructure needs vs $25M in available funding. Council approved 3-year phased tax increase after seeing objective data.
Property: Toronto Community Housing
Risk-based prioritization ranked 2,400 building systems by safety, service impact, and condition. CRITICAL priority assets funded first within $180M annual capital budget.
Education: University of BC
Replacement plan with FCI analysis supported $3.2M infrastructure grant application. 20-year FCI forecast showed deterioration from 8% (Fair) to 28% (Poor) without investment.
Commercial: Oxford Properties
Multi-year capital plan for 23-property portfolio spread $42M in HVAC, roof, elevator replacements across 5 years. Avoided budget spike by smoothing capital spending.