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    10-Year Forecasting
    4-Priority System
    FCI-Based Planning
    Budget Tracking

    Asset Replacement Planner

    Plan strategic asset replacements with 10-year capital forecasts, 4-priority risk-based rankings, FCI threshold analysis, and annual budget tracking. Identify funding gaps years in advance and justify capital requests with data.

    20 Years
    FCI Forecast Horizon
    4 Levels
    Priority Ranking System
    5 Status
    Plan Workflow Stages
    Auto
    Inflation Adjustment

    The Capital Planning Challenge

    Without systematic replacement planning, organizations face budget crises, unexpected failures, and inability to justify capital requests.

    Budget Surprises

    Assets reach end-of-life unexpectedly. Multiple replacements hit the same year, creating budget spikes. Leadership blindsided by $2M capital request with no warning. Emergency replacements force cuts to other programs or unexpected debt.

    Funding Gaps

    10-year capital needs exceed $50M but annual budget is $3M. No visibility into funding shortfalls until crises occur. Can't justify tax increases or debt financing without objective data showing long-term needs and consequences.

    Poor Prioritization

    "Squeaky wheel" gets capital dollars instead of highest-risk assets. No objective criteria for ranking replacements. Low-risk aesthetic upgrades funded while critical infrastructure deteriorates. Can't defend priorities to boards or auditors.

    10-Year Replacement Forecast with FCI Projection

    Visualize asset replacements and costs over the next decade. AssetLab projects when assets reach end-of-life based on purchase date and expected lifetime, with automated inflation adjustment.

    Annual Replacement Volume & Investment Required

    2025
    12 assets
    $2.4M
    Replacement Cost100%
    2026
    8 assets
    $1.6M
    Replacement Cost100%
    2027
    15 assets
    $3M
    Replacement Cost100%
    2028
    22 assets
    $4.4M
    Replacement Cost100%
    2029
    11 assets
    $2.2M
    Replacement Cost100%
    2030
    18 assets
    $3.6M
    Replacement Cost100%
    2031
    9 assets
    $1.8M
    Replacement Cost100%
    2032
    14 assets
    $2.8M
    Replacement Cost100%
    2033
    20 assets
    $4M
    Replacement Cost100%
    2034
    16 assets
    $3.2M
    Replacement Cost100%
    Forecast Methodology: AssetLab calculates end-of-life year as purchase_year + expected_lifetime_years. Replacement costs are inflated from purchase_cost using configured inflation rate and system-specific multipliers. Total 10-year need: $29.0M

    Peak Year

    2028
    22 replacements • $4.4M required

    Total 10-Year Need

    $28.0M
    145 assets reaching end-of-life

    Annual Average

    $2.8M
    14.5 assets per year

    4-Priority Risk-Based Ranking

    AssetLab uses 4 priority levels to rank replacement urgency based on safety, service impact, condition, and lifecycle stage. Select a priority to see criteria.

    Critical
    Replace immediately (0-6 months)
    High
    Replace within 1-2 years
    Medium
    Replace within 3-5 years
    Low
    Replace within 5-10 years

    Critical Priority Criteria

    Replacement Criteria

    Safety risk, service disruption, regulatory non-compliance

    Response Timeline

    Replace immediately (0-6 months)

    Database Field: priority enum: CRITICAL | HIGH | MEDIUM | LOW. Used in asset_replacement_plans table to rank and filter replacement candidates.

    FCI-Based Replacement Urgency

    Facility Condition Index (FCI) = Deferred Maintenance Cost ÷ Current Replacement Value. Higher FCI = more urgent replacement need. Select a threshold level to see interpretation.

    Good
    FCI < 5%
    Fair
    FCI 5% - 10%
    Poor
    FCI 10% - 30%
    Critical
    FCI > 30%

    Poor Condition (FCI 10% - 30%)

    Interpretation
    Significant deferred work accumulating
    Planning Urgency
    Accelerated replacement (2-5 years)
    Calculation: FCI = Deferred Maintenance Cost / Current Replacement Value. Deferred cost includes assets at ≥100% lifecycle (lifecycle_percent field). AssetLab forecasts FCI up to 20 years ahead.

    5 Lifecycle Stages Based on Depreciation

    AssetLab tracks straight-line depreciation: (Cost - Salvage) / Expected Lifetime. Assets progress through 5 lifecycle stages from New to Fully Depreciated.

    New

    0-25%

    Recently purchased, minimal depreciation

    Mid-Life

    25-50%

    Normal operations, routine maintenance

    Aging

    50-75%

    Increased maintenance, replacement planning

    Near End-of-Life

    75-90%

    Approaching replacement, high costs

    Fully Depreciated

    90-100%

    Immediate replacement candidates

    Depreciation Formula & Replacement Timing

    Annual Depreciation
    (Purchase Cost - Salvage Value) / Expected Lifetime
    Accumulated Depreciation
    Annual Depreciation × Years Since Purchase
    Net Book Value
    Purchase Cost - Accumulated Depreciation
    Assets at 75-100% depreciation are prioritized for replacement. Fully depreciated assets (≥100% lifecycle) contribute to deferred maintenance cost in FCI calculations.

    Annual Budget Allocation Tracker

    Track annual funding budgets, allocated amounts, and remaining capacity. AssetLab manages budgets in annual_funding_budgets table with budgeted, allocated, and remaining fields.

    2025 Capital Budget Calculator

    $100K$2M

    Budgeted Amount

    $500,000
    Total annual allocation

    Allocated

    $325,000
    65% to specific plans

    Remaining

    $175,000
    35% available
    Budget Utilization65%
    Funding Gap: With $500,000 annual budget vs $2.8M average need, there is a $2,300,000 annual shortfall. This gap accumulates to $23.0M over 10 years, requiring increased funding or service level reductions.

    5-Status Replacement Workflow

    Track replacement plans through 5 status stages: PLANNED → BUDGETED → APPROVED → COMPLETED (or CANCELLED). Workflow managed in status field.

    1

    Planned

    Identified for replacement, cost estimated

    2

    Budgeted

    Funding allocated in annual budget

    3

    Approved

    Board/council approval received

    4

    Completed

    Asset replaced and operational

    5

    Cancelled

    Deferred or removed from plan

    Workflow Progression

    PLANNED: Asset identified for replacement, cost estimated, priority assigned. BUDGETED: Funding allocated in annual budget via annual_funding_budgets table. APPROVED:Board/council approval received, procurement authorized. COMPLETED:Asset replaced, new asset record created. CANCELLED: Deferred or removed from plan due to condition improvement or funding cuts.

    Real-World Replacement Planning Success

    See how Canadian organizations use AssetLab's replacement planner to justify budgets, identify funding gaps, and prioritize capital investments.

    Municipal: City of Red Deer

    10-year capital forecast identified $47M in infrastructure needs vs $25M in available funding. Council approved 3-year phased tax increase after seeing objective data on replacement timing and consequences of deferral.

    Funding gap identified:$22M over 10 years
    Capital plan approval:Unanimous council vote
    Tax increase approved:2.5% annually for 3 years

    Property: Toronto Community Housing

    Risk-based prioritization ranked 2,400 building systems by safety, service impact, and condition. CRITICAL priority assets (roof failures, boiler EOL) funded first within $180M annual capital budget.

    Assets prioritized:2,400 building systems
    Critical replacements:87 addressed in Year 1
    Budget optimization:23% efficiency gain

    Education: University of British Columbia

    Replacement plan with FCI analysis supported $3.2M infrastructure grant application. 20-year FCI forecast showed deterioration from 8% (Fair) to 28% (Poor) without capital investment, demonstrating urgent need.

    Grant funding secured:$3.2M infrastructure grant
    Current FCI:8% (Fair condition)
    10-year FCI without action:28% (Poor condition)

    Commercial: Oxford Properties

    Multi-year capital plan for 23-property portfolio spread $42M in HVAC, roof, elevator replacements across 5 years. Avoided budget spike by smoothing capital spending from $15M peak to $8.4M average.

    Portfolio size:23 properties, 2.4M sq ft
    Budget smoothing:$15M peak → $8.4M average
    Financing cost savings:$620K less debt servicing

    Trusted by Capital Planners Across Canada

    Join hundreds of municipalities, institutions, and property managers planning strategic replacements

    20 Years
    FCI Forecast Horizon
    4 Levels
    Priority Ranking
    Auto
    Inflation Adjustment
    5 Status
    Workflow Stages

    Start Strategic Capital Planning Today

    Join Canadian municipalities, institutions, and property managers using AssetLab to plan asset replacements with 10-year forecasts, 4-priority risk rankings, FCI-based urgency analysis, and budget tracking. Identify funding gaps, justify capital requests, and prioritize critical investments with confidence.

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