All IndustriesNon-profit facility management that stretches every dollar
Preventive maintenance that heads off emergency repairs, one system staff and volunteers can both use, and the stewardship reports funders ask for - built for charities and community organizations.
Stretch every maintenance dollar
Most non-profits spend under 5% of their budget on facilities, so every emergency repair pulls money straight from the mission. Preventive schedules catch the small roof leak before it becomes a structural bill - turning surprise costs into planned ones.
One system staff and volunteers both use
Facility knowledge walks out the door when a long-time volunteer moves on. A simple request portal and a complete asset history keep every building system documented, so the next person picks up exactly where the last one left off.
Stewardship funders can see
Capital grants increasingly require documented maintenance and asset management plans. Condition reports, maintenance histories, and capital forecasts come straight out of the system - the evidence that strengthens every application.
Every dollar on prevention is ten you never spend on repair
Deferred maintenance compounds quietly - a small roof leak today is a structural bill tomorrow. Seasonal schedules for HVAC, fire safety, and roofing surface what's due before it fails, so scarce dollars go to your mission instead of emergencies.
- Seasonal HVAC, fire safety, and roof inspections on schedule
- Catch small problems before they become capital projects
- Track spending against restricted and unrestricted funds
- Multi-year capital plans aligned to grant cycles
Knowledge that stays when the volunteers change
When the long-time volunteer who knew the boiler retires, the knowledge usually leaves too. A simple, mobile request system anyone can use on day one captures every task and files it to the asset's history - so the building's story lives in the system, not in one person's memory.
- Intuitive work orders staff and volunteers use without training
- Submit requests with photos from any phone
- Assign tasks with clear instructions and deadlines
- Every job logged to the asset's full maintenance history
Show funders the stewardship, don't just promise it
Capital grants increasingly ask for a documented asset management plan and a real maintenance record. Because every work order and inspection already lives in the system, facility condition reports and capital-needs assessments come out as finished documents - the evidence that wins funding and renews it.
- Facility condition reports across every building
- Maintenance histories that prove responsible stewardship
- Capital-needs assessments for grant applications
- Safety and compliance records ready for inspectors
And everything else you'd expect
Simple work order system
Staff and volunteers, no training
Preventive maintenance
Seasonal HVAC, fire, and roof checks
Grant-ready reporting
Condition and capital-needs reports
Budget & fund tracking
Restricted and unrestricted funds
Asset lifecycle tracking
Full history per building system
Safety & compliance
Fire, elevator, accessibility, permits
Volunteer coordination
Assign tasks with clear instructions
Capital planning
Multi-year plans aligned to grant cycles
Mobile access
Submit and update from anywhere
“When an inspector comes through and wants documentation on something like our fire suppression systems, I can pull a report through the Systems view in a few seconds rather than hunting for our old physical log book.”
Non-Profit Facility Management FAQ
Common questions about budgets, preventive maintenance, volunteer coordination, and stewardship reporting for non-profits and charities.
