Facility Management for Non-Profits
Stretch Every Dollar, Protect Every Building
Affordable maintenance software built for charities, community organizations, and non-profit facilities. Track work orders, manage building assets, and demonstrate stewardship with clear reporting.
Non-Profits Face Unique Facility Challenges
Limited Budgets
Most non-profits allocate less than 5% of their budget to facility maintenance - far below the recommended level for building preservation
Every dollar spent on emergency repairs is a dollar diverted from programs and services that fulfill your mission
Aging Buildings
Many non-profit facilities are 40+ years old with donated or inherited buildings that require significant ongoing maintenance
Deferred maintenance compounds - a small roof leak today becomes a structural issue that costs 10x more to fix later
Funder Reporting
Capital grant funders increasingly require documented asset management plans and maintenance records as conditions of funding
Demonstrating responsible facility stewardship strengthens grant applications and builds funder confidence
Volunteer Reliance
Over 60% of non-profits rely on volunteers for facility maintenance - creating gaps in knowledge continuity and skill coverage
When key volunteers move on, institutional knowledge of building systems and maintenance history often leaves with them
Safety & Accessibility
Non-profits serving vulnerable populations must ensure 100% compliance with fire codes, accessibility standards, and health regulations
Building code violations can jeopardize operating permits, insurance coverage, and public trust
Built for Non-Profit Facility Teams
Simple Work Order System
An intuitive, mobile-friendly system that staff and volunteers can use immediately. Submit requests with photos, track progress, and close out work - no training manual needed.
Grant-Ready Reporting
Generate facility condition reports, maintenance histories, and capital needs assessments that satisfy funder requirements and strengthen grant applications.
Preventive Maintenance Scheduling
Set up seasonal HVAC checks, fire safety inspections, and roof reviews on automated schedules. Prevent costly surprises by catching problems early.
Budget-Conscious Planning
Track maintenance spending against restricted and unrestricted funds. Build multi-year capital plans that align with grant cycles and fundraising timelines.
Volunteer & Staff Coordination
Assign maintenance tasks to volunteers and staff with clear instructions and deadlines. Maintain institutional knowledge even when people rotate.
Safety & Compliance Tracking
Track fire inspections, elevator certifications, accessibility audits, and health permits. Automated reminders prevent missed deadlines that could jeopardize operations.
Every Non-Profit Facility Type
Community Centres
Multi-purpose facilities with gyms, meeting rooms, kitchens, and event spaces serving diverse community programs with high-traffic wear patterns.
Key assets: HVAC, gym floors, commercial kitchens, AV systems
Places of Worship
Heritage and modern worship spaces with specialized systems including pipe organs, stained glass, bell towers, and large assembly seating.
Key assets: Roofing, heating, organ systems, sound equipment
Shelters & Housing
Emergency shelters and transitional housing with 24/7 operations, high-turnover units, and critical life-safety systems serving vulnerable populations.
Key assets: Plumbing, fire systems, security, laundry equipment
Arts & Culture Venues
Theatres, galleries, and cultural centres with climate control requirements, specialized lighting, and historic building preservation needs.
Key assets: HVAC, stage systems, lighting rigs, humidity control
Environmental Organizations
Nature centres, conservation facilities, and outdoor education sites with trail infrastructure, interpretive buildings, and seasonal maintenance demands.
Key assets: Trail systems, boardwalks, visitor centres, washrooms
Health & Social Services
Counselling centres, food banks, and health clinics with accessibility requirements, client privacy needs, and health authority compliance.
Key assets: Accessibility features, refrigeration, HVAC, security