All FeaturesAsset management software that knows every asset
Every asset, organized by what it is and where it is - with its history, costs, condition, and documents one scan away.
Find any asset in seconds
Organize assets by what they are and where they are - and pull up any record, from either direction, in two clicks.
Know what everything costs
Purchase, maintenance, and operating costs roll up per asset, building, and site - so money pits surface before the budget cycle.
Plan replacements ahead
Condition and risk scoring tell you what to fix, what to monitor, and what to budget for - years in advance.
Organized the way your team thinks
Maintenance thinks by system type. Operations thinks by building. AssetLab organizes every asset both ways at once, so questions like "all chillers in Building A" or "HVAC budget by site" are answered in seconds.
- System hierarchy: Class → Group → System (what it is)
- Location hierarchy: Site → Building → Location (where it is)
- Parent/child assets - link components to a parent like a chiller plant
- Filter, report, and budget along either dimension
Fix what matters first
Score each asset by likelihood and consequence of failure, and your portfolio ranks itself - so attention and budget go where the risk actually is.
- Two scores per asset - no complicated formulas to maintain
- Rankings update automatically as condition changes
- Defensible priorities for budget requests and audits
See your whole portfolio on an asset map
Place each building on the map and its pin shows condition, replacement value, and asset count, so the buildings that need attention stand out first.
- Click a pin for the building's facility condition index (FCI), replacement value, and condition mix
- Filters carry onto the map: filter to HVAC and see HVAC value per building
- Every building on a campus gets its own pin, not one per address
Scan a QR code, get the full story
Every asset gets a QR code automatically. Scan it with any phone and the complete record opens - no trips back to the office, no hunting through filing cabinets. Field teams report saving 10+ hours per week.
- Complete maintenance history and documents
- Parts, specifications, and open work orders
- Report issues or create work orders on the spot
Condition data that stays current
Log an inspection and the asset's condition score, replacement forecast, and risk ranking update instantly - from purchase to disposal, the record keeps itself.
- Field inspections update condition scores in real time
- Repair, PM and operating costs logged against each asset as work closes
- Condition drives replacement year and capital forecasts
- Every change logged in the asset timeline for audits
Track every dollar across the asset lifecycle
From purchase to disposal, AssetLab captures every cost against the asset that incurred it - so each record carries its true total cost of ownership and feeds an accurate capital forecast.
Purchase & warranty
Capture acquisition cost, in-service date, expected lifetime, and warranty terms when each asset is added - the baseline every forecast builds on.
Maintenance & repair
Labour, parts, and vendor costs from every work order roll up against the asset automatically, building its running total cost of ownership.
Operating & replacement
Energy, operating, and projected replacement costs feed the capital forecast, so repair-or-replace decisions are made on data, not guesswork.
And everything else you'd expect
Document storage
Manuals, warranties, photos, and CAD files per asset
Custom fields
Track refrigerant type, BTU rating - anything you need
Comment threads
Team discussions right on the asset card
Cost breakdown
PM, repair, replacement, and operating costs separated
Parts integration
Link spares to assets, auto-deduct on work orders
Export & print
Excel/CSV export and printable QR labels
Timeline view
Complete audit trail of every change
Manufacturer database
Filter the whole portfolio by manufacturer
Multi-site support
Unlimited sites, buildings, and locations
Meter readings
Current reading on the asset, updated as work orders close
Clone an asset
Duplicate an existing record to add similar assets fast
Parent/child assets
Link components to their parent, like a chiller plant
"AssetLab makes it easy to track assets by both system and location, which helps me see patterns, manage recurring issues, and make informed decisions instead of reacting blindly. The asset history gives me clarity when troubleshooting ongoing problems."
Asset Management Software FAQ
Common questions about asset tracking, QR codes, pricing, and how AssetLab fits your organization.
