All Use CasesFacilities manager software that ends the firefighting
Automated preventive maintenance, work orders and tenant requests on a phone, and compliance that tracks itself - so you’re managing buildings proactively instead of chasing the next 2 a.m. failure.
Stop the 2 a.m. emergencies before they happen
Preventive maintenance schedules trigger HVAC, elevator, and boiler service on time, every time - so equipment gets maintained before it fails, not after the tenant calls. Facilities running AssetLab cut emergency repairs by 40%.
Every request in one place, answered from a phone
Tenant requests and work orders land in one prioritized queue and get updated from the field with photos. No more sticky notes, buried emails, or “what did I tell that tenant?” Response times drop by 60%.
Walk into the audit already ready
Fire inspections, elevator certs, backflow tests - the compliance calendar tracks every requirement, auto-creates the work order weeks ahead, and keeps the documentation an inspector asks for. No missed dates, no fines.
Maintained on schedule, not after the failure
Emergency repairs cost two to three times the normal rate, disrupt tenants, and shorten equipment life - and they happen because PM schedules live in someone’s head instead of a system. AssetLab automates preventive maintenance for HVAC, electrical, plumbing, fire safety, and elevators, generating work orders with pre-filled checklists before anything breaks.
- Automated PM schedules for every building system
- Work orders generated ahead of the due date with checklists
- Emergency repair rate cut from a third of jobs to under 10%
- Equipment that lasts longer on planned maintenance
One queue for every request, updated from the field
Phone calls, emails, and sticky notes don’t scale past a few dozen open jobs. AssetLab gives tenants a self-service portal to submit and track requests, routes everything into one prioritized queue, and lets your team update work orders with photos from a phone - so response times drop and the complaint calls stop.
- Tenant self-service portal for requests and status
- One prioritized queue across every building
- Mobile work orders with photos, notes, and time tracking
- Message threads that email tenants and staff on every reply
Never miss another inspection
A lapsed fire inspection or elevator cert means fines, denied insurance claims, and a building one violation away from being shut down. AssetLab’s compliance calendar tracks every regulatory requirement, raises the work order ahead of the due date, flags what is slipping, and keeps audit-ready documentation against each asset.
- Automated calendar for fire, elevator, HVAC, backflow, and more
- Work orders auto-created weeks before the due date
- Status scored compliant, warning, or non-compliant
- Audit-ready documentation and full inspection history
And everything else you'd expect
Work order management
Mobile, prioritized, tracked
Preventive maintenance
Automated PM schedules
Tenant request portal
Self-service and status
Mobile field access
Update jobs on site
Vendor management
Contacts, history, ratings
Compliance tracking
Audit-ready calendar
Performance analytics
Response, cost, PM KPIs
Capital planning
Condition and replacement forecasts
Emergency response
Protocols and incident records
“Being able to look at a work order and see it in the context of the broader asset lifecycle, or to plan a capital replacement while already seeing the maintenance history behind it, has made me a sharper and more focused manager. I'm not toggling between systems anymore. I'm working in one place, with the full picture in front of me.”
Facilities Manager Software FAQ
Common questions about preventive maintenance, work orders, tenant portals, and compliance tracking for facilities managers.
