All FeaturesParts inventory software that counts itself
Parts deduct automatically when they're saved on a work order - so stock levels are always right, low stock is flagged before shortages, and every dollar of parts spend lands on the right asset.
Trust your stock levels
Parts deduct from inventory the moment work orders are saved - no manual updates, no spreadsheet reconciliation, no drift from reality.
Never stall a repair
Low stock is flagged against the desired quantity on every part, and Reorder low stock drafts one purchase order per supplier - so the part is on the shelf when the breakdown happens, not on back-order.
Know your inventory's worth
Unit costs and quantities roll up to total inventory value, and every part used flows into work order and asset costs automatically.
Stock that updates itself
Technicians log the parts they use on the work order - and that's the whole process. AssetLab validates stock before the save, deducts on save, and keeps inventory in sync through every edit.
- Insufficient stock is caught before the work order saves
- Editing a work order recalculates the net change
- Deleting one restores its parts - no manual corrections
- Every movement timestamped for a clean audit trail
Reorder before you run out
The worst time to discover you're out of a part is mid-repair. Set a desired quantity per part: below half of it the part gets a Low badge, below a fifth a Critical one - while there's still time to order at normal prices.
- One desired quantity per part - your call, your stock levels
- Reorder low stock drafts one purchase order per supplier, nothing sent until issued
- Optional morning digest of parts running short, turned on by an Administrator
- Supplier and unit cost on the record, ready for the PO
Every part knows where it belongs
Each part carries its category, supplier, unit cost, and stock levels - and links to the assets it services. Scan an asset's QR code in the field and its compatible spares are right there, before the walk to the storeroom.
- Categories organize parts by trade for search and valuation
- Flag a preferred vendor per part so the right supplier is one click away
- Link spares to assets - the relationship shows both ways
- Parts used flow into work order costs and asset TCO
And everything else you'd expect
Stock validation
Insufficient stock blocked before work order save
Auto-restore
Deleted work orders return parts to inventory
Category organization
Group parts by trade for search and valuation
Supplier tracking
Supplier and unit cost on every part record
Inventory valuation
Total stock value by category and site
Parts-to-asset linking
Know which spares fit which equipment
Low stock badges
Low below 50% of desired, Critical below 20%
Storeroom management
Organize stock across storerooms and locations
On order tracking
Quantities on issued purchase orders, per part
Preferred vendor per part
Flag a primary vendor for each part
Excel/CSV import
Load your existing parts list in minutes
Multi-site support
Unlimited sites, buildings, and locations
Parts Inventory Software FAQ
Common questions about parts tracking, auto-deduction, low stock, and how AssetLab fits your storeroom.
