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    Auto-Deduction
    Stock Validation
    Reorder Alerts
    Category Organization

    Parts Inventory That Knows What You Used

    Stop Counting. Start Trusting Your Stock Levels.

    AssetLab automatically deducts parts from inventory when technicians complete work orders—no manual stock updates, no spreadsheet reconciliation, no mystery shortages. Track quantities, set reorder points, validate stock before use, and never run out of critical parts because your inventory reflects reality in real-time.

    Auto-Deduct
    From Work Orders
    Stock Check
    Before Every Use
    Reorder Alerts
    Low Stock Warnings
    Categories
    Organized Tracking

    How Automatic Inventory Deduction Works

    From work order to stock update—fully automated, fully accurate, fully trackable

    1

    Technician Selects Parts

    While creating or completing a work order, technician selects parts from inventory database: air filter, capacitor, belt, etc. Specify quantity needed for each part.

    Part name, part number, and supplier visible
    Current quantity on hand displayed
    Insufficient stock warning before selection
    2

    Stock Validation Check

    Before work order is saved, AssetLab validates sufficient inventory exists. If requesting 5 filters but only 3 available, error prevents work order completion until quantity adjusted or stock replenished.

    Real-time stock level check
    Error message shows available vs. required
    Prevents overselling inventory
    3

    Automatic Deduction

    When work order is saved with parts list, database trigger automatically deducts quantities from inventory. No manual stock update form. No forgotten entries. Just instant, accurate inventory reduction.

    Triggered on work order save
    Updates quantity instantly
    Timestamp recorded for audit trail
    4

    Work Order Update Handling

    If technician edits work order and changes parts list (adds part, removes part, adjusts quantity), old parts are restored to inventory and new parts are deducted. Inventory always reflects current work order state.

    Old parts restored first
    New parts deducted second
    Net inventory change calculated accurately
    5

    Automatic Restoration (Delete)

    If work order is deleted, all parts are automatically restored to inventory. Accidental deletion or cancelled work? Inventory reflects reality without manual correction.

    Parts quantities added back
    Immediate inventory correction
    No manual intervention required

    Organize Parts by Category

    Group parts into categories for easier searching, reorder tracking, and inventory valuation

    electrical Parts

    Total Items
    127
    Total Value
    $45k
    Low Stock
    8
    Out of Stock
    2

    Sample Parts in This Category

    20A Circuit Breaker
    Part #CBR-20A-SQ • Square D
    $12.50
    per unit
    Stock Level45 / 50
    OK
    LED Tube 4ft (4000K)
    Part #LED-T8-4K • Philips
    $16.99
    per unit
    Stock Level18 / 25
    OK
    GFCI Outlet 15A
    Part #GFCI-15A-WH • Leviton
    $18.25
    per unit
    Stock Level8 / 15
    OK

    Reorder Point Alerts

    Set desired quantity for each part. Get alerted when stock falls below threshold.

    Low Stock Alerts

    HVAC Capacitor 45µF 440V

    Only 3 units remaining (target: 15)
    CRITICAL

    MERV-13 Air Filter (20x25x1)

    Only 8 units remaining (target: 25)
    HIGH

    LED Tube 4ft (4000K)

    Only 18 units remaining (target: 50)
    MEDIUM

    How Reorder Points Work

    Set a desired quantity for each part (your reorder point). When current stock falls below this threshold, the part appears in your low stock report. Filter parts table by "Low Stock" to see what needs ordering.

    Everything You Track for Every Part

    Comprehensive part records with all the details you need for procurement, costing, and inventory management

    Identification

    • Part name
    • Part number (SKU)
    • Category
    • Description
    • Custom notes

    Inventory Levels

    • Quantity on hand
    • Desired quantity (reorder point)
    • Low stock threshold
    • Auto-deduction from work orders
    • Stock validation checks

    Procurement

    • Supplier name
    • Unit cost
    • Total value calculation
    • Last order date
    • Preferred vendor

    Manual vs. Automatic Inventory Tracking

    Stop relying on technicians to remember stock updates. Automation ensures accuracy.

    Manual Tracking

    • Technicians forget to log parts used
    • Stock levels drift from reality over time
    • Surprise shortages during critical repairs
    • Annual physical counts to reconcile
    • Spreadsheet reconciliation across teams
    • No validation before parts are used

    AssetLab Automation

    • Parts logged automatically on work order save
    • Stock levels always reflect actual inventory
    • Low stock warnings before you run out
    • Real-time accuracy without manual counts
    • Single source of truth for all users
    • Stock validation prevents overselling

    How Organizations Use Parts Inventory

    "Before AssetLab, we ran out of critical HVAC parts mid-summer because technicians forgot to log usage. Now, inventory updates automatically when work orders are completed. We haven't had a surprise shortage in 18 months."

    David Martinez
    Facilities Director, School District
    18 months zero shortages

    "The stock validation saved us. A technician tried to use 12 filters on a work order but we only had 5 in stock. System blocked the work order until quantity was corrected. Prevented a job site embarrassment."

    Lisa Chen
    Operations Manager, Property Management
    Stock validation prevented errors

    "We used to do quarterly physical inventory counts that took 2 days and cost $8k in overtime. With automatic deduction, our stock levels are accurate in real-time. We cut physical counts to once yearly just for audit purposes."

    Robert Johnson
    Maintenance Supervisor, Manufacturing
    $24k/year saved on inventory counts

    Your Inventory. Always Accurate. Always Automated.

    Stop chasing technicians for stock updates. Stop running out of critical parts. Start trusting your inventory data—because AssetLab updates it automatically, every single time.

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