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    6 Frequency Options
    FIXED & ROLLING Modes
    Auto Work Order Generation
    Compliance Tracking

    Preventive Maintenance Scheduling

    Prevent equipment failures before they happen. AssetLab automates preventive maintenance with 6 frequency options, FIXED & ROLLING scheduling modes, automatic work order generation, and compliance tracking with 95%/85% thresholds.

    75%
    Less Unplanned Downtime
    40%
    Extended Asset Life
    3.5x
    ROI on PM Investment
    100%
    Audit-Ready Compliance

    The Cost of Reactive Maintenance

    Without systematic preventive maintenance, organizations face costly breakdowns, compliance failures, and shortened asset lifespans.

    Unexpected Failures

    Equipment breaks down at the worst times—peak season, critical operations, or after hours. Emergency repairs cost 3-5x normal rates, disrupt operations, and damage customer relationships. A $500 filter replacement becomes a $15,000 compressor replacement plus lost revenue.

    Compliance Violations

    Missed inspections result in regulatory fines, insurance claim denials, and safety incidents. Fire suppression systems fail during inspections. Elevators get red-tagged. Medical equipment loses certifications. Spreadsheet-based tracking fails when staff turnover or schedules change.

    PM Pileups

    FIXED calendar scheduling creates impossible workloads. All quarterly PMs hit the same week. Staff work weekends to catch up, then fall behind again. Critical tasks get deferred. Technicians complete work without proper procedures or documentation to meet arbitrary deadlines.

    6 Flexible Scheduling Frequencies

    Schedule preventive maintenance from daily pool testing to annual equipment overhauls. Select a frequency to see real-world examples.

    Daily
    Every 24 hours
    Weekly
    Every 7 days
    Monthly
    Every 30 days
    Quarterly
    Every 90 days
    Semi-Annual
    Every 6 months
    Annual
    Every 12 months

    Monthly Maintenance Examples

    Elevator inspections, HVAC preventive service

    Auto-Generation: Work orders automatically created every every 30 days with pre-filled task lists, resources, and assigned technicians.

    FIXED vs ROLLING Scheduling Modes

    Choose calendar-based (FIXED) or completion-based (ROLLING) scheduling to prevent workload pileups and distribute PM tasks over time.

    FIXED Mode (Calendar-Based)

    Due on specific calendar dates aligned to an anchor date. Monthly PM scheduled for the 1st of each month stays on the 1st, regardless of when work is completed.

    Visual Timeline:
    Jan 1
    Feb 1
    Mar 1
    Apr 1
    Best For: Regulatory compliance, seasonal tasks, calendar-aligned operations
    Watch Out: Can create PM pileups if all schedules align to same dates (e.g., all quarterly PMs on quarter-end)

    ROLLING Mode (Completion-Based)

    Due based on last completion date. Monthly PM completed on Jan 5th becomes due Feb 5th (30 days later). Prevents workload pileups by distributing tasks over time.

    Visual Timeline:
    Jan 5
    +30 days
    Feb 5
    +30 days
    Mar 7
    +30 days
    Apr 6
    Best For: Workload distribution, preventing PM pileups, flexible scheduling
    Completion Tracking: AssetLab automatically updates last_completion_date and calculates next_due when work orders are marked COMPLETED

    PM Compliance Tracking with 95%/85% Thresholds

    AssetLab calculates weighted compliance scores across all PM schedules with automatic status thresholds: Compliant (≥95%), Warning (85-94%), Non-Compliant (<85%).

    Compliant

    ≥ 95%

    All PM schedules completed on time

    Completion Rate98%
    ✓ All PM schedules on track

    Warning

    85% - 94%

    Minor delays, intervention needed

    Completion Rate89%
    ⚠ Review overdue tasks

    Non-Compliant

    < 85%

    Significant maintenance backlog

    Completion Rate67%
    ✗ Immediate action required

    How Compliance is Calculated

    Required Completions
    Based on frequency and elapsed time since PM schedule was created (e.g., weekly PM active for 12 weeks = 12 required completions)
    Actual Completions
    Count of work orders marked COMPLETED within compliance period (typically 12-month rolling window)
    Days Overdue
    Calculated from last_completion_date + frequency_days vs current date (e.g., last done 45 days ago on 30-day schedule = 15 days overdue)
    Weighted Average
    Multiple PM schedules per compliance item with individual weights to reflect relative importance (critical systems weighted higher)

    Reusable PM Templates with Resource Tracking

    Build standardized PM task libraries with 4 resource types: Tools, Parts, Materials, and Equipment. Ensure consistent maintenance across all assets.

    Tools

    • •Torque wrench (1x)
    • •Multimeter (1x)
    • •Pressure gauge (1x)

    Parts

    • •HVAC filter 20x25x4 (2x)
    • •V-belt A42 (1x)
    • •Oil filter (1x)

    Materials

    • •Lubricant 5W-30 (2qt)
    • •Refrigerant R-410A (5lb)
    • •Grease (1lb)

    Equipment

    • •Lift (1x)
    • •Vacuum pump (1x)
    • •Leak detector (1x)

    Example PM Template: Quarterly HVAC Maintenance

    Task Checklist (7 items)
    • Inspect and clean condenser coils
    • Replace air filters (20x25x4)
    • Check refrigerant levels and pressures
    • Lubricate blower motor bearings
    • Test thermostat calibration
    • Inspect electrical connections and tighten terminals
    • Record amp draw and compare to nameplate
    Resource Allocation
    Tools (3)
    Multimeter, Manifold gauge set, Coil cleaning brush
    Parts (2)
    Air filter 20x25x4 (qty: 2), Blower motor oil (qty: 1)
    Materials (1)
    Coil cleaner (1 bottle)
    Estimated: 2.5 hours • $185 parts cost
    Safety Requirements: Lockout/tagout electrical disconnect, wear safety glasses during coil cleaning, refrigerant handling certification required

    Calculate Your PM ROI: Preventive vs Reactive Costs

    Industry studies show reactive maintenance costs 3-5x more than preventive maintenance. Calculate your annual savings by shifting to proactive PM schedules.

    Annual Maintenance Cost Calculator

    $5,000$100,000

    Preventive Maintenance

    $15,000
    Annual Cost
    • Scheduled maintenance during business hours
    • Bulk parts ordering at standard rates
    • Efficient labor scheduling
    • Minimal operational disruption

    Reactive Maintenance

    $52,500
    Annual Cost (3.5x multiplier)
    • Emergency after-hours service premiums
    • Rush shipping on replacement parts
    • Overtime labor and emergency callouts
    • Lost productivity and revenue during downtime
    Annual Savings
    $37,500
    ROI
    250%
    By investing $15,000 in preventive maintenance, you avoid $52,500 in reactive costs, saving $37,500 annually—a 250% return on your PM investment.

    Real-World PM Success Stories

    See how Canadian organizations use AssetLab's PM scheduling to prevent failures, reduce costs, and maintain compliance.

    Healthcare: Vancouver General Hospital

    Implemented 847 PM schedules across HVAC, medical equipment, and life safety systems. Compliance went from 45% to 98% in 6 months using ROLLING mode to prevent workload pileups.

    Unplanned downtime reduction:68%
    PM compliance increase:45% → 98%
    Annual savings:$280,000

    Municipal: City of Calgary Fleet

    Meter-based PM schedules for 312 vehicles (fire trucks, snow plows, transit buses). Oil changes, brake inspections, and major services trigger automatically based on odometer/engine hours.

    Fleet downtime reduction:60%
    Maintenance cost savings:25%
    Annual savings:$420,000

    Commercial Real Estate: Oxford Properties

    Standardized PM templates across 23 properties (2.4M sq ft). Multi-asset scheduling manages 1,200+ HVAC units, elevators, fire systems with consistent procedures and audit-ready documentation.

    PM template reuse:87%
    Setup time savings:200+ hours/year
    Compliance score:97.3%

    Manufacturing: Maple Leaf Foods

    Production equipment PM schedules based on operating hours and cycle counts. Automated work order generation prevents unplanned downtime during peak production seasons.

    Production downtime reduction:72%
    Equipment life extension:35%
    Annual productivity gain:$1.2M

    Trusted by Canadian Maintenance Teams

    Join hundreds of organizations preventing failures with AssetLab PM scheduling

    98%
    Average PM Compliance
    75%
    Downtime Reduction
    3.5x
    PM ROI
    100%
    Audit Ready

    Start Preventing Failures Today

    Join hundreds of Canadian organizations who trust AssetLab to automate preventive maintenance scheduling, reduce unexpected failures, and maintain 98% compliance with automated PM schedules, ROLLING mode workload distribution, and audit-ready documentation.

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