Preventive Maintenance Scheduling
Prevent Equipment Failures Before They Happen
AssetLab automates preventive maintenance with 6 frequency options, FIXED & ROLLING scheduling modes, automatic work order generation, and compliance tracking with 95%/85% thresholds.
The Cost of Reactive Maintenance
Without systematic preventive maintenance, organizations face costly breakdowns, compliance failures, and shortened asset lifespans.
Unexpected Failures
Equipment breaks down at the worst times—peak season, critical operations, or after hours. Emergency repairs cost 3-5x normal rates.
Compliance Violations
Missed inspections result in regulatory fines, insurance claim denials, and safety incidents. Spreadsheet tracking fails at scale.
PM Pileups
FIXED calendar scheduling creates impossible workloads. All quarterly PMs hit the same week. Critical tasks get deferred.
6 Flexible Scheduling Frequencies
Schedule preventive maintenance from daily pool testing to annual equipment overhauls. Select a frequency to see real-world examples.
Monthly Maintenance Examples
Elevator inspections, HVAC preventive service
FIXED vs ROLLING Scheduling Modes
Choose calendar-based (FIXED) or completion-based (ROLLING) scheduling to prevent workload pileups and distribute PM tasks over time.
FIXED Mode (Calendar-Based)
Due on specific calendar dates aligned to an anchor date. Monthly PM scheduled for the 1st of each month stays on the 1st, regardless of when work is completed.
ROLLING Mode (Completion-Based)
Due based on last completion date. Monthly PM completed on Jan 5th becomes due Feb 5th (30 days later). Prevents workload pileups by distributing tasks over time.
PM Compliance with 95%/85% Thresholds
AssetLab calculates weighted compliance scores with automatic status thresholds.
Compliant
All PM schedules completed on time
Warning
Minor delays, intervention needed
Non-Compliant
Significant maintenance backlog
How Compliance is Calculated
Reusable PM Templates with Resource Tracking
Build standardized PM task libraries with 4 resource types: Tools, Parts, Materials, and Equipment.
Tools
- •Torque wrench (1x)
- •Multimeter (1x)
- •Pressure gauge (1x)
Parts
- •HVAC filter 20x25x4 (2x)
- •V-belt A42 (1x)
- •Oil filter (1x)
Materials
- •Lubricant 5W-30 (2qt)
- •Refrigerant R-410A (5lb)
- •Grease (1lb)
Equipment
- •Lift (1x)
- •Vacuum pump (1x)
- •Leak detector (1x)
Example: Quarterly HVAC Maintenance
- Inspect and clean condenser coils
- Replace air filters (20x25x4)
- Check refrigerant levels and pressures
- Lubricate blower motor bearings
- Test thermostat calibration
- Inspect electrical connections
- Record amp draw and compare to nameplate
Calculate Your PM ROI
Industry studies show reactive maintenance costs 3-5x more than preventive. Calculate your annual savings.
Annual Maintenance Cost Calculator
Preventive Maintenance
- Scheduled maintenance during business hours
- Bulk parts ordering at standard rates
- Efficient labor scheduling
- Minimal operational disruption
Reactive Maintenance
- Emergency after-hours service premiums
- Rush shipping on replacement parts
- Overtime labor and emergency callouts
- Lost productivity during downtime
Real-World PM Success Stories
See how Canadian organizations use AssetLab's PM scheduling to prevent failures and maintain compliance.
Healthcare: Vancouver General Hospital
Implemented 847 PM schedules across HVAC, medical equipment, and life safety systems. Compliance went from 45% to 98% in 6 months.
Municipal: City of Calgary Fleet
Meter-based PM schedules for 312 vehicles. Oil changes, brake inspections, and major services trigger automatically.
Commercial Real Estate: Oxford Properties
Standardized PM templates across 23 properties (2.4M sq ft). Multi-asset scheduling for 1,200+ units.
Manufacturing: Maple Leaf Foods
Production equipment PM schedules based on operating hours and cycle counts. Automated work order generation.
Trusted by Canadian Maintenance Teams
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