Preventive maintenance software for Canadian organizations
Automate PM scheduling, track compliance, and reduce unplanned downtime by up to 60%. Time-based, meter-based, and condition-based maintenance - all in one platform with Canadian data residency.
Reduce unplanned downtime
Maintenance happens on schedule, at planned cost - instead of at 3 AM with emergency rates and rush-shipped parts.
Cut maintenance spend
Effective PM programs reduce average maintenance costs by 25-40% and extend asset useful life by 20-40%.
Stay audit-ready
Every PM completion is logged with dates, checklists, and costs - so compliance scores stay current and the paper trail is always ready.
Why preventive maintenance matters
Reactive maintenance costs 3-9x more than preventive maintenance. Every unplanned breakdown means emergency labour, expedited parts, production losses, and potential safety incidents. A PM program replaces firefighting with a plan.
Reactive repairs cost far more
Reactive repairs cost three to nine times more than planned preventive maintenance - in emergency labour, expedited parts, production losses, and potential safety incidents.
Maintenance budgets run high
An effective PM program cuts average maintenance costs by a quarter to nearly half through fewer emergencies, better parts management, and improved labour scheduling.
Assets wear out early
Without proactive maintenance, equipment fails sooner. Proactive strategies extend asset useful life by a fifth to nearly half - deferring expensive capital replacements.
Prevent failures before they happen
Set the schedule once and AssetLab generates work orders automatically, with checklists and procedures pre-filled. Your team just executes - nothing slips through a busy week.
- Work orders create themselves when maintenance comes due
- Rolling schedules reset from actual completion - no quarterly PM pileups
- Fixed calendar schedules for compliance-driven inspections
- Overdue PMs are flagged before they become breakdowns
Three types of PM scheduling
AssetLab supports all three preventive maintenance strategies. Use them individually or combine them for a comprehensive maintenance program.
Time-Based Maintenance
Schedule maintenance at fixed calendar intervals - monthly inspections, quarterly filter changes, annual overhauls. Set it once and AssetLab generates work orders automatically.
- Monthly HVAC filter changes
- Quarterly fire extinguisher inspections
- Annual boiler certifications
Meter-Based Maintenance
Trigger maintenance based on usage metrics like operating hours, cycles, or mileage. Maintain assets based on actual wear, not arbitrary calendar dates.
- Oil change every 5,000 hours
- Belt replacement every 10,000 cycles
- Pump rebuild at 25,000 hours
Condition-Based Maintenance
Schedule work when inspection results or condition indicators cross defined thresholds. The most efficient PM strategy for high-value assets.
- Vibration exceeds threshold
- FCI drops below target
- Visual inspection flags deterioration
Rolling schedules prevent PM pileups
Rolling PM calculates the next due date from when the work was actually completed - not a fixed calendar date. That keeps every quarterly or monthly task from landing on the same day and spreads workload evenly across the year.
Fixed schedules for compliance
Fixed PM creates work orders on set calendar dates - ideal for seasonal maintenance, annual inspections, and compliance-driven tasks that have to happen on schedule regardless of when the last one was done.
Work orders that create themselves
When a PM comes due, the work order is already there - checklist attached, parts listed, technician assigned. No manual data entry, and nothing falls through the cracks.
- Auto-generated work orders with pre-populated tasks and parts
- PM compliance tracked across sites, buildings, and systems
- Parts linked to PM tasks for automatic inventory tracking
- Mobile completion with QR code scanning for instant asset lookup
Everything you need to run a PM program
Built on a modern platform with Canadian data residency - from auto-generated work orders to compliance dashboards and lifecycle integration.
Auto-Generated Work Orders
PM schedules automatically create work orders with pre-populated tasks, parts lists, and assigned technicians. No manual data entry required.
PM Compliance Tracking
Monitor what percentage of scheduled PMs are completed on time. Track compliance across sites, buildings, and systems with real-time dashboards.
Asset Lifecycle Integration
PM data feeds directly into asset lifecycle records - building maintenance history that informs replacement timing and capital planning decisions.
Parts & Inventory
Link parts to PM tasks for automatic inventory tracking. Know what you need before the work order is assigned. Prevent delays from missing parts.
Mobile PM Completion
Technicians complete PM checklists, attach photos, and update asset conditions from any mobile device. QR code scanning for instant asset lookup.
Reporting & Analytics
Track PM costs, completion rates, and labour hours. Identify assets consuming the most PM resources and optimize your maintenance program.
Built for Canadian requirements
Canadian data residency, PIPEDA-aligned privacy, fixed CAD pricing, and local support - so your maintenance data and budget stay predictable.
Canadian Data Residency
PM records, work orders, and asset data stored in Canadian data centres. Authentication is handled by Clerk (US-based SSO provider), so sign-in data is subject to US jurisdiction - operational records are not.
PIPEDA Aligned
PIPEDA-aligned practices for handling employee data, technician records, and vendor contacts in your maintenance system.
CAD Pricing
From $45 CAD per user per month. No currency conversion surprises, no hidden fees, transparent published CAD pricing.
Canadian Support
Support during Canadian business hours across all time zones. Local implementation assistance and onboarding.
Industries using PM software
From facility management to manufacturing, government, healthcare, education, and energy, AssetLab adapts to how your team already runs maintenance.
Ready for
Preventive Maintenance?
Stop losing money to reactive breakdowns. Start your free trial and automate PM scheduling with Canadian data residency.
No credit card required
Related Resources
PM Features
Explore AssetLab preventive maintenance scheduling, templates, and compliance tracking.
CMMS Software Canada
See how CMMS software automates work orders, PM, and cost tracking for Canadian teams.
Building a PM Program
A step-by-step guide to launching a preventive maintenance program that sticks.
PM Definition
What preventive maintenance means and how it differs from reactive and predictive work.
Work Order Management
How auto-generated work orders move from due date to completion without chasing tickets.
Asset Replacement Planning
Turn maintenance history into capital planning and replacement timing decisions.
Preventive Maintenance Software FAQ
Common questions about PM scheduling, pricing, compliance, and how AssetLab fits your maintenance program.
What is preventive maintenance software?
Preventive maintenance software automates the scheduling, tracking, and management of routine maintenance tasks. It generates work orders based on time intervals, usage metrics, or condition thresholds to prevent equipment failures before they occur.
What types of PM scheduling does AssetLab support?
AssetLab supports time-based (calendar intervals), meter-based (usage triggers), and condition-based (threshold triggers) PM scheduling. All three can be combined for comprehensive maintenance programs.
How much does preventive maintenance software cost in Canada?
US-based PM software ranges from $20-75 USD per user/month. AssetLab offers transparent, published CAD pricing from $45 per user/month - no custom quotes and no currency exchange uncertainty. See pricing for details.
How does PM reduce costs?
PM typically reduces maintenance costs by 25-40% through fewer emergency repairs (which cost 3-9x more), extended asset life, reduced downtime, better parts management, and improved labour scheduling.
Can AssetLab track PM compliance rates?
Yes. AssetLab automatically tracks PM compliance across sites, buildings, systems, and individual assets. Effective PM programs target 80-90% compliance rates.