Capital projects tied to the assets they create
Scope projects to real buildings and equipment, watch budget and schedule variance live, and let closeout update every linked asset record automatically.
Projects that know your assets
Every project is scoped to real sites, buildings, systems, and assets - not lines in a spreadsheet. You always know exactly which equipment a project touches.
Variance you see live
Budget and schedule variance update as invoices and task completions land. Projects flag themselves At Risk before the overrun becomes a board-meeting surprise.
Closeout with zero re-keying
Close a project and every linked asset updates itself: condition reset, purchase date refreshed, lifecycle restarted. The asset register stays accurate without lifting a finger.
Run the whole project in one place
Tasks with dependencies, critical milestones, budget by category, and a team feed - every capital project from design to closeout, sitting next to the assets and work orders it touches.
- Tasks, subtasks, and blocking dependencies keep work in order
- Critical milestones raise health alerts the moment they slip
- Budget by category - labor, materials, equipment - plan vs actual
- Updates feed keeps stakeholders informed on a schedule
- Filter the project list by the phases you maintain, in your order - not a fixed status list
Every project knows which assets it touches
Scope a project to a site, building, or system and AssetLab pulls in every asset inside it. No more guessing which equipment a spreadsheet line refers to - the project, its work orders, and the assets they affect stay connected.
- Scope by site, building, system, or individual asset
- Assets inside the scope are linked automatically
- Full traceability from project to work order to asset
Health metrics that flag trouble early
Progress, budget variance, schedule variance, and task completion update as invoices and completions land. When variance crosses your thresholds, the project flags itself At Risk - before the surprise reaches the steering meeting.
- Budget variance live, as actual costs are logged
- Schedule variance in days against the plan
- At Risk and Off Track flags raised automatically
Closeout that updates your asset records
When a project completes, every linked asset can reset its condition score to 100%, take a new purchase date, and restart lifecycle tracking - automatically. The register reflects the new equipment the day the work is done.
- Condition scores reset to 100% on closeout - optional
- Purchase dates update to the completion date
- Lifecycle and replacement forecasts restart from day one
- Each phase carries a meaning - active, on hold, complete, or cancelled - so a complete phase counts the project as delivered capital and prompts closeout, while active and on-hold phases keep its budget in committed funding
- Archive finished projects out of the working list without deleting them - bulk archive or restore, and archived projects still count as delivered capital in the Capital Brief
And everything else you'd expect
“The idea that both my operational expenses and my capital expenditure planning could live in one centralised place wasn't just a convenience - it was a genuine shift in how I could manage the department. I'm not toggling between systems anymore. I'm working in one place, with the full picture in front of me.”
Stop Managing Projects
in a Separate System.
Budgets, tasks, milestones, and health in one place - connected to the assets the work is for, and to the records that must stay accurate when it's done.
No credit card required
Capital Project Management FAQ
Common questions about asset-linked capital projects, budget and schedule variance, and what happens to asset records at closeout.
What is capital project management software for facilities?
Capital project management software plans and tracks renewal work - roof replacements, chiller swaps, renovations - from scope and budget through execution to closeout. In AssetLab, every project is scoped to real sites, buildings, systems, and assets, so budgets, tasks, milestones, and the equipment they affect live in one system.
How is this different from MS Project or spreadsheets?
Generic tools track tasks and dates but know nothing about your equipment. AssetLab projects link directly to asset records: scope a project to a building system and every asset in it is pulled in automatically, and when the project closes those records update themselves. No re-keying completion data into a separate asset register.
How does AssetLab track project budgets?
Set a planned budget by category - labor, materials, equipment - then log actual costs as invoices arrive. Budget variance is calculated live and cost snapshots preserve the trend over time, so you see a project drifting over budget while there is still time to act.
How is project health status calculated?
From budget variance, schedule variance, and milestone status together. A project stays On Track while budget variance is under 5%, the schedule holds within about three days, and no critical milestones are overdue. As those slip, it moves to At Risk and then Off Track - automatically, with no status meeting required.
What happens to asset records when a project closes?
AssetLab updates every linked asset automatically: condition scores can reset to 100%, purchase dates update to the completion date, and lifecycle tracking restarts. The asset register reflects the new equipment the day the project closes - with zero manual data entry.
Does project management connect to capital planning?
Directly. Replacement needs identified in the asset replacement planner and strategic planning scenarios become projects, and completed projects feed updated condition and lifecycle data back into the next plan. On the Infrastructure module, you can also build a capital project straight from the routes and corridors you select - or from a corridor renewal bundle - scoped to a renewal-year window, with the replacement value pre-filling the budget.
Can I archive completed projects?
Yes. An Active / Archived toggle switches the Projects page between the two sets, and selection mode archives or restores in bulk. Archiving leaves the project's status alone, so it keeps counting as delivered capital in the Capital Brief - it just leaves the working list.
How do project phases affect capital reporting?
Every phase you define under Settings › Categories › Project Phases carries a Means setting: active, on hold, complete, or cancelled. A complete phase counts the project as delivered capital and triggers the closeout prompt; active and on-hold phases keep its budget in Committed funding. The Projects list filters on those same phases, in the order you set.