Live in 7 Days, Not 7 Months
From Spreadsheet Chaos to Operational Excellence in One Week
Go live in 7 days with our guided implementation. We handle data migration, configuration, and training—you focus on operations.
Your 7-Day Implementation Journey
A structured, repeatable process that's onboarded hundreds of organizations. Each day builds on the last—no surprises, no delays, no hidden steps.
Kickoff & Discovery
Day 1What Happens
- Welcome call with implementation specialist
- Review organizational structure and goals
- Define sites, buildings, and key locations
- Identify system classifications needed
Outcome
Clear implementation roadmap aligned with your operations
Everything Configured for Your Operations
AssetLab isn't just installed—it's tailored to your organization. We configure every module, import your data, and train your team on workflows that match how you actually work.
Organizational Hierarchy
- Sites (facilities, properties, campuses)
- Buildings (structures, wings, zones)
- Locations (rooms, floors, areas)
- Multi-site support for distributed operations
Asset Classification
- System Classes (HVAC, Electrical, Plumbing, etc.)
- System Groups (chillers, boilers, pumps)
- Individual Systems and Equipment
- QR code generation for mobile scanning
Work Order Workflows
- Custom work categories and priorities
- Approval routing by request type
- Auto-assignment rules (optional)
- Email notifications for each role
User Roles & Permissions
- Administrator: full system access
- Manager: oversight and reporting
- Staff: work order execution
- Requester: self-service portal
Preventive Maintenance
- PM schedules imported from existing system
- Automated work order generation
- Rolling vs. fixed scheduling modes
- PM templates for common tasks
Compliance & Budgeting
- Compliance requirements and tracking
- Annual funding budgets by category
- Cost tracking per asset
- Vendor and contract management
Data Migration That Actually Works
We've migrated data from hundreds of spreadsheets and legacy systems. You send us your data, we return it clean, structured, and ready to use.
What We Migrate
Asset Information
- Equipment names, IDs, serial numbers
- Installation dates and expected lifespans
- Acquisition costs and current replacement values
- Site, building, and location assignments
- System classifications and groupings
- Asset condition ratings and risk scores
Maintenance History
- PM schedules with frequencies and due dates
- Historical work order data
- Completed work descriptions and costs
- Parts usage and inventory records
- Technician assignments and labor hours
- Compliance documentation and certifications
Vendor & Contract Data
- Manufacturer and vendor contact information
- Service contracts with terms and expiry dates
- Warranty coverage details
- Contract costs and payment schedules
- Vendor performance ratings
- Support documentation and manuals
Financial Data
- Annual funding budgets by category
- Historical cost tracking per asset
- Capital project budgets and forecasts
- Replacement planning timelines
- Depreciation schedules and salvage values
- Cost allocation by site or department
Data Quality Guarantee
We validate every import for completeness, consistency, and accuracy. If we find issues, we flag them early and work with you to resolve them before go-live. No surprises, no missing data, no broken references.
Training Tailored to Every Role
Live, interactive sessions for each user role—not generic videos. We train your team on the exact workflows they'll use every day.
Administrators
- Organizational setup: sites, buildings, locations
- User management and permission assignment
- System configuration and customization
- Bulk data import and export
- Reporting and analytics dashboards
- Compliance tracking and budgeting
Managers
- Work order oversight and approval routing
- Team performance dashboards
- PM schedule management
- Budget tracking and cost analysis
- Generating and scheduling reports
- Asset risk and replacement planning
Technicians (Staff)
- Mobile-first web app for work order execution
- Scanning QR codes to find assets
- Logging work hours and parts usage
- Uploading photos and completion notes
- Updating asset condition ratings
- Creating ad-hoc work requests
Requesters
- Accessing the self-service portal
- Submitting work requests with photos
- Tracking request status in real time
- Viewing work order history
- Understanding priority levels
- Getting email notifications on updates
Why AssetLab Implementation Is 10x Faster
Traditional CMMS implementations take 6-12 months and require significant IT resources. AssetLab gets you live in one week. Here's how.
Traditional CMMS
- On-premise servers to configure and secure
- Complex database setup and tuning
- Custom integrations with existing systems
- Weeks of IT planning and approvals
- Multi-month deployment timelines
- Expensive consultants for configuration
AssetLab SaaS
- Cloud-based: instant access, zero setup
- Multi-tenant architecture: proven and stable
- Pre-built workflows for common operations
- No IT involvement required for deployment
- 7-day structured onboarding process
- Included implementation specialist
Support Doesn't End at Go-Live
Canadian-based support team available via email and phone during business hours—plus comprehensive documentation.
Email & Phone Support
Reach our Canadian support team during business hours for technical questions, configuration help, or usage guidance.
Knowledge Base
Searchable documentation covering every feature, workflow, and configuration option with screenshots and examples.
Feature Requests
We actively listen to customer feedback. Submit feature requests and see them prioritized in our product roadmap.
What Organizations Say About Our Implementation
"We were live in 6 days. The implementation specialist migrated our 800+ assets from Excel, trained our team, and had us running work orders by the end of the week. I've never seen a software deployment move this fast."
"Zero IT involvement. Our IT team was shocked when I told them we deployed a CMMS without needing servers, VPNs, or any infrastructure work. AssetLab handled everything—we just showed up for training."
"The training was perfect. Role-based sessions meant our technicians learned the mobile app, managers learned reporting, and I learned system administration. No wasted time on features people don't use."