Best CMMS Software in Canada for 2026
An honest comparison of CMMS platforms for Canadian organizations. We evaluate data residency, PIPEDA compliance, CAD pricing, and features that matter to Canadian teams.
Last updated: February 2026. Pricing and features verified against vendor websites.
What Canadian Organizations Should Look For
Most CMMS comparison guides ignore the factors that matter to Canadian organizations. Here is what you should evaluate beyond the standard feature checklist.
Canadian Data Residency
Your maintenance and asset data stays in Canada, critical for PIPEDA compliance, public sector requirements, and protection from foreign data access laws like the US CLOUD Act.
PIPEDA Compliance
The Personal Information Protection and Electronic Documents Act governs how organizations handle personal information. Canadian-hosted CMMS simplifies compliance for employee and contact data.
CAD Pricing
USD pricing creates budget unpredictability. A $50 USD/month subscription can swing from $65-75 CAD depending on exchange rates, making annual budgeting difficult.
Canadian Support Hours
Getting support at 2 PM PST when your team works EST means delays. Canadian vendors understand Canadian business hours across all time zones.
Canadian Regulatory Knowledge
From Ontario Regulation 588/17 to provincial building codes, Canadian vendors understand the compliance landscape that US software ignores.
Local Implementation
On-site support, understanding of Canadian industries, and familiarity with local workflows make implementation smoother with Canadian vendors.
The uncomfortable truth: 95% of CMMS platforms are US-based with USD pricing and US data centers. For Canadian organizations with data residency requirements, compliance needs, or budget predictability concerns, the options are surprisingly limited.
Best CMMS Software for Canada: 2026 Rankings
Ranked by Canadian suitability: data residency, compliance support, pricing structure, and feature completeness.
AssetLab
Top PickCanadian-built CMMS with strategic capital planning and FCI tracking
Best For:
- Canadian organizations requiring data residency
- Facilities teams needing FCI tracking and capital planning
- Public sector and regulated industries
- Organizations wanting all features at one price
Pros
- Canadian data residency with PIPEDA compliance
- Fixed CAD pricing (no currency fluctuation)
- FCI tracking and 20-year replacement forecasting
- Contract and vendor management included
- All features included in base price
- Risk assessment (LoF x CoF) framework
Cons
- Newer platform (launched 2025)
- Native mobile app coming Q3 2026
- Smaller user community than established players
Fiix by Rockwell Automation
AI-enabled CMMS with strong manufacturing focus
Free tier available with limited features
Best For:
- Manufacturing organizations
- Teams wanting AI-powered maintenance insights
- Organizations with Rockwell Automation equipment
- Users who want a free tier to start
Pros
- Canadian-founded company with Toronto office
- AI-powered maintenance insights
- Strong manufacturing and industrial focus
- Free tier for small teams
- Extensive integration ecosystem
Cons
- Now US-owned (Rockwell Automation since 2020)
- USD pricing with no CAD option
- Data stored on US servers
- Professional features require $75 USD/user/month
Limble CMMS
User-friendly CMMS known for ease of use
Free tier with limited features; Premium+ at $69 USD
Best For:
- Teams prioritizing ease of use
- Organizations wanting fastest implementation
- Basic maintenance-only requirements
- Budget-conscious teams (free tier)
Pros
- Consistently rated for ease of use
- Free tier available
- Fast implementation (days, not weeks)
- Excellent mobile app
- Strong customer support
Cons
- US-only data residency
- USD pricing only
- No Canadian compliance features
- Key features locked behind Premium+ tier
- No strategic capital planning
UpKeep
Mobile-first CMMS with strong technician adoption
Lite starts at $20; Professional at $75 for advanced features
Best For:
- Mobile-first maintenance teams
- Organizations with technician-heavy workflows
- Teams needing strong IoT sensor integration
- Manufacturing and facilities
Pros
- Excellent mobile app experience
- Strong technician adoption rates
- Good IoT and sensor integration
- Intuitive work order management
Cons
- US-only data residency
- USD pricing only
- Advanced features require higher tiers
- Per-user pricing adds up quickly
- No Canadian compliance support
MaintainX
Mobile-first work order platform with team communication
Free Basic plan; Essential at $16; Premium at $49
Best For:
- Teams wanting chat-style communication
- Organizations digitizing paper processes
- Budget-conscious teams (free tier)
- Quick mobile work order capture
Pros
- Competitive pricing (Essential at $16 USD)
- Free Basic plan available
- Chat-based team communication
- Quick setup and onboarding
- Good for procedure digitization
Cons
- US-only data residency
- USD pricing only
- Limited asset lifecycle features
- No strategic capital planning
- Reporting limited on lower tiers
Hippo CMMS (Eptura)
Canadian-headquartered CMMS transitioning to Eptura Asset
Starter at $35; Plus at $55; Pro at $99. Now part of Eptura.
Best For:
- Existing Hippo customers
- Multi-facility operations
- Teams preferring Canadian-headquartered vendor
- Organizations comfortable with platform transition
Pros
- Canadian-headquartered company (Winnipeg)
- Volume pricing for larger teams
- Multi-facility support included
- Established platform (since 2004)
- Unlimited technical support
Cons
- Transitioning to Eptura Asset platform
- USD pricing despite Canadian HQ
- Data residency unclear (verify with vendor)
- Interface feels dated compared to newer options
- Limited strategic planning features
eMaint by Fluke
Highly configurable CMMS from Fluke Reliability
Team, Professional, and Enterprise tiers available
Best For:
- Organizations needing highly configurable CMMS
- Teams using Fluke testing equipment
- Complex multi-site operations
- Organizations requiring advanced reporting
Pros
- Highly configurable platform
- Strong integration with Fluke equipment
- Advanced reporting capabilities
- Established enterprise player
- Good multi-site support
Cons
- US-only data residency
- USD pricing only
- Steeper learning curve
- Higher price point
- No Canadian compliance features
Click Maint
Canadian-built affordable CMMS for teams new to maintenance software
CAD and USD accepted; $35 annual, $42 monthly
Best For:
- Small Canadian teams new to CMMS
- Budget-conscious organizations wanting Canadian data
- Simple maintenance tracking needs
- Organizations wanting minimal complexity
Pros
- Canadian-headquartered (Winnipeg, Manitoba)
- Canadian data centres available
- CAD pricing option (no currency fluctuation)
- Very affordable pricing
- Simple, easy to learn
- 30-day free trial
Cons
- Newer platform (founded 2023)
- Limited advanced features
- No strategic planning capabilities
- Smaller community than established players
Quick Comparison Table
| Platform | Canadian Data | CAD Pricing | PIPEDA | FCI Tracking | Capital Planning | Starting Price |
|---|---|---|---|---|---|---|
| AssetLab | $65 CAD | |||||
| Fiix | Partial | $45 USD | ||||
| Limble | $28 USD | |||||
| UpKeep | $20 USD | |||||
| MaintainX | $16 USD | |||||
| Hippo CMMS | Verify | Verify | $45 USD | |||
| eMaint | $65 USD | |||||
| Click Maint | $35 USD |
Pricing reflects starting rates for comparable professional tiers with core features. USD prices subject to currency conversion (approx. $1 USD = $1.38 CAD).
Why AssetLab is the Best Choice for Canadian Organizations
AssetLab is the only CMMS built from the ground up for Canadian organizations, combining modern technology with the compliance and pricing structure Canadian teams need.
True Canadian Data Residency
All data stored in Canada with guaranteed PIPEDA compliance, bank-grade encryption, and comprehensive audit trails. No US data storage, no CLOUD Act concerns.
Fixed CAD Pricing
$65 CAD per user per month, period. No currency conversion, no exchange rate surprises, no hidden fees. Budget with confidence.
FCI Tracking & Capital Planning
Track Facility Condition Index across your portfolio. Forecast replacement costs over 20 years. Build defensible capital budgets backed by real asset data.
Uniformat Classification
Organize assets using Uniformat II classification standards. Essential for facilities teams, capital planning, and organizations that need standardized asset taxonomies.
Risk Assessment Framework
Score assets using Likelihood of Failure x Consequence of Failure matrix. Multi-dimensional impact assessment for objective capital investment prioritization.
Canadian Compliance Support
Built-in support for Ontario Regulation 588/17, Asset Management Plan requirements, and Canadian public sector reporting standards that US software ignores.
Frequently Asked Questions
What is the best CMMS software in Canada for 2026?
The best CMMS depends on your requirements. For organizations requiring Canadian data residency, PIPEDA compliance, and CAD pricing, AssetLab is purpose-built for Canada. For manufacturing with US data acceptable, Fiix (Toronto-founded, now Rockwell Automation) is popular. For simple maintenance-only needs, Limble or MaintainX offer user-friendly interfaces at lower price points.
Why does Canadian data residency matter for CMMS?
Canadian data residency ensures your maintenance and asset data stays within Canadian borders. This is critical for PIPEDA compliance, public sector organizations with data sovereignty requirements, healthcare organizations, and regulated industries. With increasing concerns about US data access laws like the CLOUD Act, many Canadian organizations are prioritizing domestic data storage.
How much does CMMS software cost in Canada?
Pricing varies widely. US mid-market solutions (Fiix, Limble, UpKeep, MaintainX) cost $16-75 USD per user/month, which translates to approximately $22-105 CAD with currency conversion. Canadian solutions like AssetLab offer fixed CAD pricing at $65 CAD per user/month with all features included. Enterprise solutions like IBM Maximo start at $100K+ USD annually plus implementation costs.
Is Fiix a Canadian CMMS company?
Fiix was founded in Toronto, Canada in 2008, but was acquired by Rockwell Automation (a US company) in December 2020. While maintaining Canadian roots and a Toronto office, Fiix now operates as part of a US multinational. Pricing is in USD and data may be stored on US servers depending on your configuration.
What Canadian-headquartered CMMS options exist?
Canadian-headquartered CMMS options include AssetLab (Vancouver), Click Maint (Winnipeg), and Hippo CMMS (Winnipeg, transitioning to Eptura). Fiix (Toronto) was Canadian but is now owned by US-based Rockwell Automation. AssetLab and Click Maint both offer Canadian data residency and CAD pricing.
Do I need PIPEDA compliance for my CMMS?
If your organization handles personal information of Canadians (employee data, contact information, vendor contacts, etc.), PIPEDA compliance applies to your CMMS. While PIPEDA does not strictly require Canadian data storage, it requires adequate protection for cross-border transfers. Many Canadian organizations prefer domestic data residency to simplify compliance and avoid potential conflicts with foreign data access laws.
Ready to Try a Canadian CMMS?
AssetLab gives Canadian organizations a modern CMMS with true data residency, fixed CAD pricing, and strategic capital planning. Start your free trial today.
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