Asset management software for Canadian organizations
Enterprise Asset Management (EAM) built for Canadian public and private sector organizations. Historical cost and amortization for PSAB 3150, O. Reg. 588/17 levels of service and CAD capital forecasting, managing assets from acquisition to replacement.
Built for Canadian compliance
Cost and amortization for PSAB 3150, levels of service for O. Reg. 588/17, and the condition records a plan draws on, so the figures you report on come out of the same system.
Plan capital years ahead
Condition, age, and cost data feed 20-year replacement forecasts and defensible budget submissions for council and board.
Maintenance and strategy in one
Full CMMS work management plus EAM lifecycle planning in a single platform - one database, one login, no second tool to buy.
The cost of unmanaged public assets
Canadian organizations carry real reporting and planning obligations. When asset data lives in disconnected spreadsheets, compliance becomes a scramble and capital forecasts become guesswork. A single system of record turns both into routine.
Capital assets go unreported
Public-sector organizations must account for tangible capital assets under PSAB 3150. Without a system of record, valuation, depreciation, and impairment tracking happen in disconnected spreadsheets.
Levels of service stay undefined
Ontario municipalities must publish current and proposed levels of service across all infrastructure. Condition data scattered across departments makes a defensible plan nearly impossible.
Capital forecasts run on guesswork
Council and board budget requests demand long-range replacement forecasts. When age, condition, and cost data are not connected, the forecast is a guess - and the funding case falls apart.
Asset management for all levels of government
Canadian organizations at federal, provincial, and municipal levels have distinct asset management requirements. AssetLab keeps the asset, condition and cost records each of them reports from.
Federal
Federal government departments and agencies managing real property, fleet, equipment, and infrastructure assets across Canada.
Requirements
- TBS Policy on Planning and Management of Investments
- Directive on the Management of Real Property
- Federal Sustainable Development Strategy
- Investment Planning requirements
Asset types
Federal buildings and real property · Fleet vehicles and equipment · Defence infrastructure · Border and port facilities
Provincial
Provincial ministries and Crown corporations managing highways, healthcare facilities, education infrastructure, and provincial assets.
Requirements
- Provincial capital planning requirements
- Ministry-specific asset management policies
- Healthcare infrastructure standards
- Education facility planning guidelines
Asset types
Provincial highways and bridges · Healthcare facilities · Educational institutions · Provincial parks and facilities
Municipal
Cities, towns, and regional municipalities managing local infrastructure, utilities, and public facilities under provincial regulations.
Requirements
- O. Reg. 588/17 (Ontario)
- Provincial AMP requirements
- PSAB 3150 compliance
- Municipal council reporting
Asset types
Roads and bridges · Water and wastewater systems · Recreation facilities · Public buildings
Condition data across the full lifecycle
Manage every asset from acquisition to replacement. Log an inspection and the condition score and projected replacement year update instantly - the record keeps itself, and the audit trail keeps your reporting defensible.
- One 0-100 condition scale across the portfolio, with FCI by site and building
- Acquisition, warranty, and maintenance history on every asset
- Condition drives replacement year and capital forecasts
- Every change logged in the asset timeline for audits
Defensible 20-year capital planning
Project replacement costs in Canadian dollars and build budgets council and board can trust. Risk-based prioritization ranks investments by Likelihood of Failure x Consequence of Failure - so funding goes where the risk actually is.
- 20-year replacement forecasting with scenario modeling
- LoF x CoF criticality scoring and investment prioritization
- Budget allocation tools and council/board presentations
- Cost, depreciation, and net book value for PSAB reporting
Complete EAM capabilities
Enterprise-grade asset management functionality built on a modern platform with support for Canadian reporting rules.
Asset Registry & Hierarchy
Comprehensive asset registry with multi-level hierarchies supporting facility, system, and component relationships. Track locations, specifications, and documentation.
Multi-level asset hierarchies · Location and spatial tracking · Specification management · Document attachments
Condition Assessment
Track asset condition through standardized assessments. Calculate and monitor Facility Condition Index (FCI) across your portfolio.
Standardized condition ratings · FCI calculation and tracking · Assessment history · Condition trend over time
Lifecycle Management
Manage assets from acquisition through disposal. Track warranties, maintenance history, and plan for end-of-life decisions.
Acquisition tracking · Warranty management · Maintenance history · Replacement planning
Capital Planning
Project replacement costs and build defensible capital budgets. 20-year forecasting with scenario modeling for strategic planning.
20-year replacement forecasting · Scenario modeling · Budget allocation tools · Council/board presentations
Risk-Based Prioritization
Score assets using Likelihood of Failure x Consequence of Failure matrix. Prioritize investments based on objective risk criteria.
LoF x CoF matrix · Criticality scoring · Impact assessment · Investment prioritization
Cost and Depreciation
Track costs against every asset, calculate straight-line amortization and net book value, and export the figures your PSAB reporting draws on.
Cost tracking · Depreciation calculation · Net book value · Budget tracking
Canadian compliance frameworks
The regulations and standards Canadian organizations report against, and what each one asks for. AssetLab keeps the records behind them; it does not file or certify compliance.
PSAB 3150
Public Sector Accounting Board Section 3150
Requirements for accounting and reporting tangible capital assets in the public sector. Asset management software must support proper asset valuation, depreciation tracking, and financial reporting.
- Applies to:
- All Canadian public sector organizations
- Key requirements:
- Tangible capital asset tracking · Historical cost recording · Depreciation calculation · Asset impairment identification
TBS Guidelines
Treasury Board of Canada Secretariat
Federal government policies and directives for investment planning, real property management, and asset lifecycle management.
- Applies to:
- Federal government departments and agencies
- Key requirements:
- Investment planning alignment · Real property management · Materiel management · Performance reporting
O. Reg. 588/17
Ontario Regulation 588/17
Ontario regulation requiring municipalities to develop strategic asset management policies and plans covering all infrastructure assets.
- Applies to:
- Ontario municipalities
- Key requirements:
- Strategic asset management policy · Asset management plan development · Current levels of service · Proposed levels of service
ISO 55000
ISO 55000 Asset Management
International standard for asset management providing a framework for establishing, implementing, and improving asset management systems.
- Applies to:
- Any organization seeking best practices
- Key requirements:
- Asset management policy · Strategic asset management plan · Asset management objectives · Continuous improvement
CMMS vs EAM: what is the difference?
CMMS focuses on maintenance operations while EAM provides complete lifecycle management. AssetLab combines both, giving you maintenance management and strategic asset planning in one platform.
AssetLab provides both: Full CMMS functionality for day-to-day maintenance operations combined with EAM strategic planning capabilities. One platform, one database, complete asset lifecycle management.
| Capability | Traditional CMMS | AssetLab EAM |
|---|---|---|
| Work Order Management | ||
| Preventive Maintenance | ||
| Parts Inventory | ||
| Asset Registry | Basic | |
| Asset Hierarchy | Limited | |
| Condition Assessment | ||
| FCI Tracking | ||
| Capital Planning | ||
| Risk Assessment | ||
| Depreciation Tracking | Limited | |
| PSAB Cost Data | ||
| Long-term Forecasting |
Integrations and data portability
Connect AssetLab with the GIS, finance, and reporting systems Canadian organizations already use, and take your data with you whenever you need it.
Esri ArcGIS
Paste an Esri Feature Server or Map Server URL for a live, read-only overlay of municipal and provincial GIS layers, bound to assets by GlobalID. Enterprise plan.
REST API
Connect finance, ERP, and reporting systems to asset, cost, and work order data through the AssetLab REST API. Enterprise plan.
Bulk imports
Bring in existing registers from Excel, CSV, GeoJSON, or shapefiles, with an onboarding workbook that has one tab per record type.
Open data export
Export everything in CSV or Excel, or through the REST API, at any time, with no fee or restriction, for finance and audit workflows.
And everything else you'd expect
Document storage
Manuals, warranties, photos, and CAD files per asset
Custom fields
Track refrigerant type, BTU rating - anything you need
FCI tracking
Facility Condition Index across the whole portfolio
CAD pricing
Fixed Canadian-dollar pricing, no exchange uncertainty
PIPEDA-aligned
Personal information handled under Canadian privacy law
Export & print
Excel/CSV export and printable QR labels
Timeline view
Complete audit trail of every change
PSAB reporting
Valuation and depreciation data for capital assets
Multi-site support
Sites, buildings, and locations in one hierarchy
Frequently Asked Questions
Common questions about EAM, PSAB compliance, capital planning, and how AssetLab fits Canadian organizations.
