Asset management plan software for Canadian municipalities
Keep the data your asset management plan is built from in one place: inventory, condition, levels of service, lifecycle costs, and the forecast behind your financial strategy, on a Canadian platform shaped around O. Reg. 588/17. The annual review becomes a refresh, not a rebuild.
- Data the plan draws on
- 588/17
- Data the plan draws on
- Current and proposed
- LOS
- Current and proposed
- Lifecycle forecast
- 20 yr
- Lifecycle forecast
- Data hosted in AWS Canada (Central)
- Canada
- Data hosted in AWS Canada (Central)
The plan is required. The spreadsheets don't hold up.
O. Reg. 588/17 asks every Ontario municipality to document inventory, condition, current and proposed levels of service, lifecycle activities, and a financial strategy, and to review progress every year. Assembled from disconnected spreadsheets, that plan is stale the day it is adopted and painful to update. The three pieces it always comes down to:
Inventory & Condition
A complete asset inventory with replacement cost and a current condition rating for every asset: the foundation O. Reg. 588/17 builds on.
Levels of Service
Both current and proposed levels of service, described with the technical metrics and qualitative measures the regulation prescribes.
Lifecycle & Financing
Lifecycle management activities and a financial strategy showing the cost to sustain proposed service levels, and any funding shortfall.
Start with an inventory the plan can stand on
Every asset (building, road, watermain, vehicle, or piece of equipment) with class, replacement cost, install date, and a current condition rating. Inspections update condition over time and roll up to a Facility Condition Index, so the plan reflects reality, not a snapshot from three budget cycles ago.
- One register across buildings, infrastructure, fleet, and equipment
- Condition assessments and FCI on the same register
- Replacement cost and useful life on every asset
- Every change logged for the annual review and audit
Built around levels of service
Levels of service are where most plans get thin. AssetLab puts current and proposed LOS on the same assets as condition and cost, so service, money, and risk are one conversation, not three. Level of Service tracking is part of the Enterprise plan.
Regulation-Ready Inventory
Every asset with class, replacement cost, install date, and useful life, across buildings, infrastructure, fleet, and equipment in one register.
Condition & FCI
Standardized condition assessments on a 0-100 scale, plus a Facility Condition Index computed from replacement values and service lives at portfolio, site and building level, giving council an objective, defensible measure of asset health.
Level of Service Tracking
Define LOS measures, record current performance against them, and set targets: the data behind the current-and-proposed framing O. Reg. 588/17 asks for. On the Enterprise plan.
20-Year Lifecycle Forecast
Project replacement timing and inflation-adjusted cost across a 20-year horizon, the lifecycle activity backbone of the plan.
Financing Strategy
The Baseline vs Planner forecast quantifies the cost of the replacements you plan, and the gap between need and budget, in dollars council can act on.
Annual Review & Audit Trail
AMPs must be reviewed every year. Live condition, cost, and LOS data make the annual update a refresh, not a from-scratch rebuild.
The evidence for your financial strategy
The hardest part of the plan is showing what it costs to sustain service, and what happens if you don't. The Baseline vs Planner forecast draws a do-nothing line and a fund-the-plan line side by side, in both facility condition and dollars. The gap between them is the funding case your financial strategy rests on, quantified years before the spend.
- Baseline and Planner lines on one chart
- Condition (FCI) and book value (Net PP&E) together
- Inflation-adjusted cost of the replacements you plan
- The funding shortfall, council-ready
What a compliant plan has to cover
O. Reg. 588/17 builds up in stages. The policy, the proposed service levels, and the strategies are your council's decisions; AssetLab keeps the data behind each stage current for the yearly review.
- Stage 1
Strategic AM Policy
A council-adopted asset management policy setting principles and commitments
- Stage 2
Current Levels of Service
Inventory, replacement cost, condition, and current LOS for every asset class
- Stage 3
Proposed Levels of Service
Proposed LOS over a 10-year horizon with the activities needed to achieve them
- Stage 4
Lifecycle Activities
The maintenance, renewal, and replacement work that sustains each service level
- Stage 5
Financial Strategy
The cost to deliver proposed service and how it will be funded over time
- Stage 6
Annual Review
A yearly review of progress, kept current from live condition and cost data
Inside an asset management plan
An asset management plan documents how you will manage physical assets across their whole lifecycle, to deliver the required levels of service at the lowest lifecycle cost while managing risk. Ontario was the first province to regulate it at the municipal level, phasing O. Reg. 588/17 in from 2019:
- July 1, 2019
- Strategic asset management policy finalized
- July 1, 2022
- AMP for core assets, with current levels of service
- July 1, 2024
- AMP for all assets, with current levels of service
- July 1, 2025
- Full AMP: proposed levels of service, lifecycle and financial strategies
See how peers built theirs in our directory of Ontario municipal asset management plans.
Core assets come first
The regulation defines five core asset categories, which had to be planned for before the rest of the portfolio.
Roads · Bridges & Culverts · Water Systems · Wastewater Systems · Stormwater Management
Two tiers of service
- Community LOS: qualitative descriptions of what residents experience, such as "water is clean and always available."
- Technical LOS: quantifiable measures you track, such as the share of roads rated Good or Fair.
Lifecycle and risk
Lifecycle strategies set how each asset is managed at every stage. Risk, the probability of failure times its consequence, decides which intervention comes first.
Operations · Maintenance · Renewal · Replacement · Expansion · Disposal
Who needs AMP software?
Ontario Municipalities
Keep the inventory, condition, level-of-service and lifecycle data your O. Reg. 588/17 plan is built from, in one connected dataset.
BC Local Governments
Build asset management plans aligned with the Asset Management BC framework and sustainable service delivery, backed by condition and cost data.
FCM-Funded Communities
Keep the asset management evidence FCM and Build Communities Strong Fund agreements expect, formerly the Canada Community-Building Fund, with an auditable trail.
School Boards
Track FCI across campuses, set service-level targets, and justify capital requests to the ministry with data-backed plans.
Utilities & Authorities
Plan renewal for water, wastewater, and stormwater systems against defined levels of service over a 20-year horizon.
Asset Management Coordinators
Stop assembling the plan from a dozen spreadsheets each cycle. Keep inventory, condition, LOS, and financing data live in one place.
Frequently Asked Questions
Common questions about O. Reg. 588/17, asset management plans, levels of service, and how AssetLab fits your planning cycle.
