Never Miss Another Compliance Deadline
Automatically track, monitor, and prove compliance for regulatory requirements like Refrigeration Safety Plans, environmental audits, and more.
The Hidden Cost of Compliance Failure
October 17, 2017. Fernie Memorial Arena in British Columbia. An ammonia leak from aging refrigeration equipment claimed three lives and forced the evacuation of 95 residents. The tragedy wasn't caused by a sudden catastrophic failure—it was the result of deferred maintenance and compliance lapses that had been documented years earlier.
In 2010, contractors had recommended replacing the failing chiller at a cost of $70,000. The replacement was scheduled, then deferred, then deleted from budgets entirely. By 2017, the cost of that decision was immeasurable: three families devastated, a community traumatized, and $882,000 to replace the entire system—more than 12 times the original quote.
The aftermath forced action: Technical Safety BC inspected all 223 arenas across BC, finding compliance issues at facilities throughout the province. The message was clear—scattered documentation, deferred inspections, and manual tracking systems were putting lives at risk.
The Scope of the Problem
Fernie wasn't an isolated incident. It was a symptom of a systemic problem facing facilities across North America:
Global regulatory fines reached a record $19.3 billion in 2024—the highest ever recorded
of organizations still rely on manual processes for regulatory compliance tracking
The cost of non-compliance is 2.71 times higher than investing in proper compliance systems
Compliance teams spend nearly 40% of their time on manual tasks when using spreadsheets. Organizations report that 76% of compliance managers manually scan regulatory websites to track changes. One global bank found analysts spent an average of 4 hours investigating each compliance alert—most of which were false positives.
Why Traditional Methods Fail
The problem isn't a lack of regulations or good intentions. It's the tools. Spreadsheets, paper checklists, and filing cabinets can't scale with modern regulatory complexity. When an inspector arrives asking for proof of the last six months of daily safety checks, facility managers scramble through emails, physical logs, and multiple systems—if they can find the records at all.
Organizations using fragmented compliance tools report 4.2 times more control failures and 3.7 times longer remediation times compared to those with integrated systems. The average cost of non-compliance now exceeds $14 million when factoring in fines, productivity loss, and reputation damage.
"There had to be a better way. A system that automatically tracked every inspection, linked maintenance to compliance requirements, and could produce audit-ready reports in minutes instead of days. A system that prevented tragedies like Fernie instead of documenting them afterward."
That system is here.
Introducing System-Based Compliance Tracking
AssetLab's new compliance module transforms how you manage regulatory requirements—automatically tracking work completions, calculating compliance scores in real-time, and providing instant audit-ready reports.
Automatic Tracking
Work orders linked to compliance automatically update compliance records when completed. No manual entry required.
Real-Time Scoring
See your compliance health at a glance with weighted scores that show you exactly where you stand.
System-Level Management
Apply compliance requirements to entire systems (like "all refrigeration assets") instead of managing individual items.
Audit-Ready Evidence
Every work order completion is permanently recorded with timestamps, completion dates, and who performed the work.
PM Integration
Link preventive maintenance schedules to compliance requirements. Your existing PM automation handles the rest.
Historical Records
Full audit trail preserved indefinitely. Track compliance trends over months and years, not just current status.
How It Works
Create Your Compliance Item
Set up a compliance item for your regulatory requirement (e.g., "Refrigeration Safety Plan"). Specify the regulation reference, associated system, and compliance period (e.g., 12 months).
Name: "BC Refrigeration Safety Plan"
System: Refrigeration System
Compliance Period: 12 months
Regulation: BC Safety Standards Act - CSA B52Link PM Schedules
Connect your existing preventive maintenance schedules to the compliance item. Define required frequencies and assign weights based on importance.
Work Gets Completed Automatically
Your PM schedules auto-generate work orders as usual. When staff complete the work, AssetLab automatically creates compliance records via database triggers—no extra steps required.
Monitor & Prove Compliance
View real-time compliance scores, see which requirements are overdue, and generate instant audit reports with complete historical evidence.
How AssetLab Automates Compliance in Four Simple Steps
What's Coming Next
This is just the beginning. System-based compliance is the foundation for advanced features we're building:
Evidence Requirements
Require photo uploads, signatures, or test results before work orders can be marked complete.
Automated Notifications
Email and in-app alerts when compliance deadlines are approaching or overdue.
Certification Tracking
Manage expiring certifications, licenses, and permits with renewal workflows.
Advanced Reporting
PDF exports, compliance trend analysis, and customizable audit packages.
Ready to Transform Your Compliance Management?
Join AssetLab's beta program and be among the first to experience automated compliance tracking. Never miss a deadline. Never stress about audits. Never wonder if you're compliant.
Frequently Asked Questions
Explore Product Features
Related Articles
Smart Asset Classification for Facility Management
Learn how hierarchical classification systems enable system-level compliance tracking.
The Excel Trap: Breaking Free from Data Silos
Why spreadsheet-based compliance tracking fails and how integrated systems solve it.
Best Asset Management Software in Canada (2026)
Compare Canadian CMMS solutions with compliance tracking capabilities.