All FeaturesNever miss a contract renewal again
Every service agreement in one place - with an automatic alert 90 days before expiry so contracts renew on your terms, not the vendor's.
Renew on your terms
Contracts that auto-renew unwatched renew at the vendor's price. An alert 90 days out leaves time to review, run an RFP, and negotiate before the window closes.
One home for every agreement
Stop hunting through inboxes and shared drives. Each contract carries its vendor, sites, costs, and signed documents - found in seconds, not hours.
Negotiate with evidence
A quality score on every contract, annual cost tracking, and the vendor’s work order history turn renewal meetings into data reviews. Underperformers are visible long before re-signing.
Know 90 days before any contract expires
AssetLab watches every end date and alerts you by email and in the app 90 days out - enough runway to review the vendor, run an RFP, and sign on better terms. Auto-renewals at the vendor's price stop happening while nobody is looking.
- Automatic email and in-app alert 90 days before expiry
- Goes to Administrators; switch it on or off in settings
- All, Active, Expiring, and Expired tabs
- Expiring contracts visible across every site at once
Every contract, complete and findable
One record holds the vendor, the value, the term, the sites and networks covered, and every signed document - HVAC, elevator, janitorial, security, grounds, and every other service alike. No more hunting through emails when you need the terms.
- Signed agreements, certificates, and amendments attached
- Purchase order reference and renewal option on the record
- Contracts linked to the vendors, sites, and networks they cover
Walk into renewals with the numbers
Score each contract 1-10 on the vendor's delivery, and back the score with the work orders they were assigned. Pair scores with cost tracking across contracts and the renewal conversation changes: the 4-out-of-10 vendor gets rebid, the overpriced contract gets renegotiated.
- A 1-10 quality score on every contract
- Annual cost tracked per contract for easy comparison
- Underperformers flagged before you re-sign
And everything else you'd expect
90-day expiry alert
Email and in-app notice before every end date
Renewal tabs
All, active, expiring, and expired
Ten contract categories
HVAC, electrical, plumbing, janitorial, elevator, and more
Document storage
Signed agreements, certificates, amendments
Renewal option flag
Mark agreements that can be extended
Vendor links
Each contract tied to the vendor that holds it
Site & network links
Coverage mapped to sites and infrastructure networks
Cost tracking
Annual values and spend per contract
Quality scores
Rate each contract’s delivery from 1 to 10
“Previously, keeping track of all of that felt like a constant background hum of anxiety. Now, it's all centralised in one database, with timelines and reminders that keep the right issues front and centre. It's not just about being organised - it's about having confidence that nothing is slipping through the cracks.”
Contract Management FAQ
Common questions about contract tracking, expiration alerts, and how vendor performance data changes renewal negotiations.
